Office Assistant - Receptionist Miami, FL Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, is seeking a professional, organized, and personable Office Assistant to join our Miami office. This is a full-time, front desk position offering a competitive salary, full benefits, and the opportunity to play a key role in maintaining a welcoming and professional environment for visitors, clients, and staff.
As the largest minority and women-owned law firm in the nation, QPWB is proud to foster a culture of excellence, inclusivity, and professional growth.
About the Role This position is ideal for a detail-oriented administrative professional with excellent communication and multitasking skills, particularly those with experience in a legal or professional services setting. The Office Assistant will support the daily operations of our front desk, ensuring the smooth flow of communications and administrative tasks.
Key Responsibilities - Greet and assist visitors and clients in a courteous and professional manner
- Answer and route incoming calls using a multi-line phone system; take and relay messages as needed
- Manage daily mail and package deliveries, including logging and distributing items
- Coordinate outgoing shipments via FedEx/UPS and maintain incoming fax distribution
- Update and maintain staff extension list and conference room calendar
- Organize and maintain the front desk area, ensuring conference rooms are clean and stocked
- Monitor and manage inventory of office supplies; coordinate with vendors for restocking and equipment maintenance
- Provide general administrative support, including scheduling meetings and conference calls
- Perform other clerical duties as assigned to support office efficiency
Qualifications - 1-2 years of experience as a receptionist or front desk administrative assistant; law firm or professional services background preferred
- High School Diploma or equivalent required
- Familiarity with multi-line phone systems
- Strong verbal and written communication skills
- Proficiency in Microsoft Office applications, including Outlook and Excel
- Excellent organizational and time management abilities
- Ability to work independently and exercise sound judgment
Physical Requirements This role involves extended periods of sitting and frequent use of computers and office equipment. Occasional walking, bending, lifting (up to 20 lbs.), and standing may be required.
Work Environment The position is located in a professional office environment with occasional variations in temperature and interruptions throughout the workday.
Compensation & Benefits - Competitive hourly wage, commensurate with experience
- Comprehensive benefits package, including:
- Medical, dental, and vision insurance
- Employer-paid life and short-term disability insurance
- 401(k) plan with generous employer match
- Paid vacation, holidays, and personal time off
How to Apply For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience.
QPWB is an Equal Opportunity Employer seeking dedicated and enthusiastic administrative professionals ready to thrive in a fast-paced environment.