Office Assistant/File Clerk

Office Assistant/File Clerk Job Description

At PARR/3 LLC, we turn complicated financial information into real-time, actionable understanding. As one of the most successful Los Angeles-based consulting firms, we specialize in providing business management and accounting services for forward-thinking entertainers, creative professionals, and brands. At our firm, our client-base includes many high-profile celebrities and musicians, and you will have the opportunity to work with some of the top names in the music and entertainment industry. We pride ourselves on our positive, solutions-oriented culture centered around mutual respect, and we value hard-work in the sense that true wins happen when we collectively work together, which shows through our non-competitive work environment. We are currently searching for a motivated and detail-oriented Office Assistant/File Clerk to join our growing team.

JOB SUMMARY

We are seeking a dedicated and organized Office Assistant/File Clerk to join the PARR/3 Team. The ideal candidate will be responsible for providing administrative support to Parr 3's Operations Manager to ensure efficient functioning of the office. The Office Assistant/File Clerk will assist in various tasks ranging from answering phones, distributing mail to general office upkeep. If you are a proactive individual with excellent communication skills and a strong attention to detail, we encourage you to apply.

DUTIES & RESPONSIBILITIES

• Organize & Distribute incoming mail
• Answer and direct phone calls in a professional manner
• Greet visitors and provide assistance as needed
• Perform clerical duties such as filing, photocopying, and data entry
• Prepares letters, memos, forms, & reports according to written or verbal instructions
• Ensure office cleanliness and tidiness
• Assist in special projects and other tasks as assigned
• Operates office machines including copiers, scanners, phone & voicemail systems, personal computers, & other standard office equipment
• General office upkeep such as watering plants, taking out garbage, stocking refrigerator, etc.
• The scope of the job may change as necessitated by business demands.

SUPERVISORY RESPONSIBILITIES

• None

SKILLS & EXPERTISE:

• High school diploma, or equivalent, required
• Clerical experience preferred, not required
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office computer programs

This job is a good fit for you if you:

• Are emotionally intelligent & act with compassion, empathy, integrity, professionalism, & confidentiality.
• Have an acute attention to detail
• Practice discretion when dealing with confidential information
• Are highly organized & comfortable with shifting priorities as needed
• Maintain professional and calm demeanor under pressure, while exercising good judgement
• Have an interest in working in the music industry, specifically with high-profile clients
• Enjoy an exciting startup company culture.

Flexible Schedule:

• We are looking for someone who is self-reliant and motivated, with the ability to work in a fast-paced environment. Working from our DTLA office, this position requires at least 40 hours per week. We are flexible in the way we manage time and schedules, based on client needs, and with an eye towards a healthy work-life balance.

Supplemental pay types:

• Guaranteed annual bonus with transparent revenue-based structure
• Commission available for business development
• Employee referral bonus

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to occasionally transport objects up to 25 lbs, including navigating two flights of stairs when necessary
• Must be able to occasionally move or position objects weighing up to 25 lbs
• Must be able to remain in a stationary position and operate office equipment, such as a copier, for extended periods
• Must be able to occasionally position self (eg, bending, kneeling) to access file drawers and other low storage areas, for extended periods

PARR/3 LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.