Office Assistant 2 (Part-Time)

Salary: $16.60 - $21.90 Hourly
Location : Olympia Main Campus, WA
Job Type: Part-time
Job Number: PTH-100I-2526
Division: Student Services
Department: Student Services(300)
Opening Date: 06/03/2025
Our Opportunity
This recruitment is open until filled and will be used to fill a non-permanent part-time hourly position, which will work no more than 69 hours per month.

South Puget Sound Community College (SPSCC) seeks five highly motivated and collaborative individuals to fill the part-time position of Office Assistant II to support the Office of Student Services.
South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti-racist policy development, coupled with the skills to eliminate barriers that harm underrepresented people, is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.

And if that isn't enough? We also offer:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work, depending on position and college needs
• Fine dining in the , offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
• offering snacks, apparel, and specialty supplies
• FREE every 15 minutes to downtown Olympia and beyond
• FREE on our campuses - permits are not required
• On-campus
• , which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon that pass through each fall
• Many that are marked and on nicely paved sidewalks
• facilities
• SPSCC promotes wellness with a variety of different on campus
• Lots of activities with our , which are FREE for staff and faculty
• Many community events in the
• Employee Resource Groups (ERGs) that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:
  • Staff and Faculty of Color (SFOC) ERG - an employee network that strives to create an intentional and relational foundation for community and trust building across different groups through shared values.
  • The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.

What You'll Do

Serve as support for Student Services operations:

• Performs a variety of routine clerical duties such as processing documents and records, extracting and compiling records or data, responding to routine inquiries concerning office/departmental services and procedures, maintaining and monitoring established record-keeping, filing, and database systems, and producing forms, letters, record entries, and other material.
• Duties and assignments are routine. Routine duties are recurring and accomplished by following established work methods or procedures. Within established guidelines, independently organizes, prioritizes, and initiates work activities. Guidance is provided in new or unusual situations. Deviation from established methods, procedures, or guidelines requires approval. Work is periodically reviewed to ensure compliance with relevant policies, procedures, and standards.
• Office Functions:
  • Keyboards/types of office forms, envelopes, labels, and index tabs;
  • Photocopies and collates material;
  • Performs basic arithmetic such as addition, subtraction, multiplication, and division;
  • Posts information from various departments according to established procedures and standards; tabulates and posts report forms;
  • Operates a variety of office equipment such as computer/word processor and associated software, calculator, document imaging, printers, multi-line phone system, and copy machine;
  • Enters and retrieves data from electronic data processing systems; establishes and updates information; generates documents and correspondence; communicates with others via electronic means; updates computer system files;
  • Opens and date-stamps incoming mail; learns to sort and route mail; picks up and prepares outgoing mail; learns to maintain logs, lists, rosters, directories, and other records;
  • Performs other duties as required.

Additional:

• Supports the Office of Student Services in a variety of functions, including: Phi Theta Kappa Honor Society support; organizing and maintaining employee spaces, planning, managing, and coordinating events; preparing and sending quarterly President's and Vice President's list certificates; and ordering/purchasing of supplies and materials.

Qualifications You Possess

Minimum Qualifications:

• High school graduation or equivalent AND two years of progressively responsible experience in office, clerical, or administrative work; formal education will substitute year-for-year for experience
• Excellent written and verbal communication skills, including good listening skills
• Ability to communicate and present oneself in a professional manner
• Ability to work well with others and function as a team member
• Strong organizational skills, ability to work independently and prioritize multiple tasks, work under pressure, meet deadlines and accommodate numerous interruptions while performing multiple tasks

To Apply
Applications must be completed online and include the following attachments:

1. Cover letter highlighting your ability to perform the responsibilities and competencies described in the job posting.
2. Current resume showing all educational and professional experience that demonstrates how you meet the minimum and any preferred qualifications.

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.

Veterans Preference Applicants who meet the minimum qualifications and wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to with the job number for which they are applying in the subject line.

Condition of Employment Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.

Conditions of Part-Time EmploymentNon-permanent employees under the provisions of WAC 357-19-435 are only authorized to work up to a maximum of 1,050 hours in any twelve (12) consecutive-month period from the original date of hire. Employment with the college could end any time.

South Puget Sound Community College values diversity and is an Equal Opportunity Employer and EducatorSouth Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.

Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at .