Job: Office Administrator
Location: Seattle, WA
Temp to Hire
Pay: $28-38/hr
A fast-paced, collaborative professional services firm in Seattle is looking for an experienced Office Administrator to join the team on a contract basis, with potential for conversion. This role is ideal for a detail-oriented, proactive professional who thrives in dynamic environments and enjoys supporting operations, projects, and leadership teams.
The ideal candidate is organized, resourceful, and comfortable managing priorities independently while also contributing to a high-performing team. If you're known for your communication skills, digital fluency, and ability to keep things running smoothly, we'd love to hear from you.
What You'll Do:
- Serve as a key point of contact for internal teams and external partners, ensuring a high level of professionalism and discretion
- Manage dynamic calendars and provide logistical support for team leaders
- Support document and information management processes with a high degree of accuracy and adherence to brand standards
- Prepare, review, and format a variety of documents including reports, presentations, and correspondence
- Assist in the coordination and submission of client proposals, bids, and presentations
- Maintain and update records in the client relationship management (CRM) system; support tracking and reporting of pipeline activities
- Conduct research to support business development initiatives
- Coordinate and execute internal office events, including logistics and vendor communication
- Handle travel arrangements, expense reports, and invoice processing using platforms such as Concur or similar systems
- Support professional licensing tasks and general administrative needs as required
What You Bring:
- 4+ years of administrative experience, ideally within a professional services or consulting environment
- Associate or bachelor's degree in business or a related field preferred
- Proficiency in Microsoft Office Suite and general tech adaptability
- Strong attention to detail and writing skills, with excellent grammar and formatting abilities
- Highly organized and capable of managing multiple priorities effectively
- Comfortable working independently and collaboratively
- Strong interpersonal skills and a proactive mindset