Our client, a notable real estate investment manager, is seeking a highly organized and proactive Administrative Assistant/Office Manager to support our San Francisco/Bay Area office. This role is responsible for ensuring a seamless and efficient office environment by integrating people, space, and technology. The ideal candidate will act as a liaison between corporate headquarters and the local office, fostering company culture while providing essential administrative and operational support.
Please note this is an onsite temp-to-perm role in San Francisco, CA. Pay will be $80,000 - $95,000.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, presentations, and other documents.
- Handle incoming communications (calls, emails, inquiries), ensuring appropriate follow-up.
- Maintain organized filing systems (both electronic and physical).
- Assist in planning and executing company events and meetings.
- Oversee daily office operations to maintain a productive and efficient work environment.
- Manage office and kitchen supply inventory, ensuring adequate stock.
- Coordinate office maintenance, repairs, and vendor services.
- Implement and enforce office policies and procedures.
- Assist with new employee onboarding, including workstation setup and orientation materials.
- Act as a liaison between departments to streamline communication and collaboration.
- Assist with special projects and corporate initiatives as needed.
Qualifications & Requirements
- High school diploma or equivalent required; additional education a plus.
- 3+ years of professional experience in administrative support or office management.
- Any combination of education, training, and experience that provides the required knowledge, skills, and abilities will be considered.
- Notary Public preferred (or willingness to obtain).
- Strong knowledge of facilities operations and administrative best practices.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational, time management, and interpersonal skills.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion and professionalism.
Please submit your resume for consideration.
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