Job Type: Full-Time, 09.00 - 05.30pm office based, No remote working
Salary: Up to £25,000 a year, dependent on experience
Company Overview
FPG (UK) Ltd is a property investment fund and asset management company specialising in the convenience retail sector. With a growing portfolio and a disciplined investment strategy, we focus on acquiring high-quality assets with strong WAULT profiles to ensure long-term income security. We have established ourselves as a credible investor, consistently delivering on acquisitions despite challenging market conditions.
As part of our continued growth, we are seeking a highly organised and detail-oriented Office Administrator to take over a well-established role critical to the smooth operation of our UK business. The successful candidate will benefit from a structured handover with the current postholder to ensure a seamless transition. This is an exciting opportunity to join a dynamic team and contribute to the continued success of a business built on performance, integrity, and long-term vision.
Key Responsibilities
1. Office Administration & Communication
Professionally manage and direct incoming calls and general enquiries
Maintain and organise digital and physical filing systems
Oversee and follow up on all incoming client and tenant enquiries
Accurately record and distribute minutes from weekly internal meetings
Provide general administrative support to internal teams and senior management
2. Financial & Accounts Management
Perform daily reconciliation and updates of cash books across all company bank accounts
Process supplier invoices and manage accounts payable functions
Issue monthly tenant invoices and pursue overdue payments professionally
Upload lease documents and initiate invoice requests via the Fraxion platform.
3. Procurement & Supplier Management
Monitor and replenish office supplies in a timely and cost-effective manner
Source and compare supplier quotes as required for procurement
4. Operational Support & Coordination
Ensure weekly updates of all internal tracking spreadsheets
Coordinate travel and accommodation bookings for staff as required
Support the property management team with outbound calls and tenant vacancy follow-ups
5. Ad-Hoc Tasks
Perform other administrative duties and ad hoc support tasks as needed
Candidate Profile
Proven experience in a similar administrative or office support role
Exceptional organisational and multitasking abilities
High degree of accuracy and attention to detail
Excellent verbal and written communication skills
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Familiarity with Fraxion or similar procurement/invoicing systems is advantageous but full training will be given
Ability to work independently with minimal supervision and as part of a team
A professional, reliable, and proactive approach to daily responsibilities
Benefits
28 days annual leave, including public and bank holidays
Contributory pension scheme with automatic enrolment
Supportive and collaborative working environment
Opportunities for professional growth and development
Strictly no agencies