Are you someone who is outgoing and likes variety in your day-to-day tasks?
If so, this may be the place for you.
The incumbent will assume a set of tasks and responsibilities aimed at supporting the entire office, assisting the leadership team and various ad hoc activities.
Responsibilities
- Be a Frontmatec Ambassador-First Impressions-Greet clients and other visitors
- Manage the front desk and common areas, ensuring a clean, organized, and friendly space at all times.
- Provide comprehensive administrative support to office staff and leadership, including document preparation, supply management, and general office coordination.
- Assist with payroll processing tasks in collaboration with HR and finance to ensure timely and confidential handling of employee compensation.
- Support HR functions such as onboarding new hires, coordinating interview logistics, posting job openings, and maintaining candidate tracking systems.
- Uphold and reinforce confidentiality standards, particularly when handling personnel files, payroll data, and sensitive business information.
- Coordinate and maintain internal communication platforms and employee information.
- Plan and support company events and internal engagement initiatives (e.g., summer party, holiday celebrations).
- Organize and facilitate meetings and events, including scheduling, room coordination, agenda preparation, and minute-taking.
- Provide cross-functional administrative support to departments such as Sales, Service, and Accounting.
- Take ownership of ad hoc projects and special assignments as needed.
Qualifications
- Previous experience in an administrative, office coordinator, or HR support role strongly preferred.
- Strong interpersonal and communication skills with a passion for delivering exceptional service.
- High level of professionalism, discretion, and attention to detail.
- Ability to manage multiple priorities with ease and stay calm under pressure.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Comfortable working in a dynamic environment with varied responsibilities.
UKG experience a plus.
What We Offer
- Medical, Dental, Vision, STD/LTD, FSA, HSA
- Large company contribution towards your benefit premiums for full-time employees
- 401(k) Options
- Vacation Time Off, Sick Time Off, Personal Time Off, 8 Paid Company Holidays and Yearly increases
EEO
Frontmatec is an equal opportunity employer.