Our client is looking for a polished, personable, and detail-obsessed professional to serve as the welcoming face of their office and the organizational heartbeat behind the scenes. This customer-facing position plays a vital role in creating a warm environment for their clients and a seamless day-to-day experience for their team.
Key Responsibilities:
- Greet clients and guests with warmth and professionalism - offering refreshments and a five-star experience from the moment they arrive.
- Serve as the first point of contact for incoming phone calls and general inquiries.
- Set up conference rooms for meetings, including preparing materials, agendas, and arranging catering.
- Coordinate in-office meals and logistics for client meetings and team gatherings.
- Oversee the day-to-day operations of the office to ensure everything runs smoothly
- Monitor and manage office inventory, including ordering supplies, stocking snacks, and keeping the fridge filled and coffee brewed.
- Keep our card inventory well-stocked for birthdays, holidays, and client milestones.
- Document and update business procedures and workflows to support team continuity and training.
- Support onboarding for new hires by preparing welcome materials and managing documentation.
The ideal candidate will have
- The ability to juggle multiple responsibilities with grace and urgency.
- A proactive approach to problem-solving and an eye for the details others might miss.
- Strong organizational and communication skills
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.