Office Administrator

Des Plaines, Illinois

Nimlok Chicago
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Are you looking to further your career in Office Administration and Accounting? Nimlok Chicago is currently seeking a motivated, self-starting professional to fill the Office Administrator position.


The Office Administrator will perform a variety of Administrative and Accounting tasks to support the Finance and Account Management departments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and be able to work independently.


Responsibilities

  • Monitor incoming digital and paper Accounts Payable bills and communications, and record, save and verify bills against PO's. Maintain up-to-date vendor records.
  • American Express: Approve transactions entered by cardholders. Review for accuracy, completeness, and proper coding to correct accounts.
  • Enter weekly expense reports with corresponding receipts related to tradeshow project activities
  • Work on delegated reconciliations and responsibilities given by the Bookkeeper
  • Assist Production staff with data entry
  • Greet visitors with a kind, positive attitude and notify staff of their arrival
  • Ensure a clean and organized workplace, prepare office for client visits
  • Answer, forward, and screen incoming calls to the main office line
  • Qualify, record, and distribute leads to the Sales team
  • Sort and distribute mail
  • Monitor usage and order office supplies, including kitchen, bathroom, cleaning, and IT supplies
  • Assist in onboarding new hires, including setting up IT services and workstation, desk, phone, and coordinating training schedule
  • Main contact with phone company
  • Main contact with outsourced IT firm
  • Water plants

Requirements

  • High school diploma or equivalent required; associate or bachelor's degree in business or related field preferred
  • 3+ years prior experience as a receptionist or in a related field
  • Strong organizational skills with the ability to prioritize tasks effectively
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Experience using accounting/ERP software
  • Ability to work independently with minimal supervision
  • Teachable and able to learn new skills and processes with appropriate training
  • Precise data entry

Date Posted: 31 March 2025
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