Are you looking to further your career in Office Administration and Accounting? Nimlok Chicago is currently seeking a motivated, self-starting professional to fill the Office Administrator position.
The Office Administrator will perform a variety of Administrative and Accounting tasks to support the Finance and Account Management departments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and be able to work independently.
Responsibilities
- Monitor incoming digital and paper Accounts Payable bills and communications, and record, save and verify bills against PO's. Maintain up-to-date vendor records.
- American Express: Approve transactions entered by cardholders. Review for accuracy, completeness, and proper coding to correct accounts.
- Enter weekly expense reports with corresponding receipts related to tradeshow project activities
- Work on delegated reconciliations and responsibilities given by the Bookkeeper
- Assist Production staff with data entry
- Greet visitors with a kind, positive attitude and notify staff of their arrival
- Ensure a clean and organized workplace, prepare office for client visits
- Answer, forward, and screen incoming calls to the main office line
- Qualify, record, and distribute leads to the Sales team
- Sort and distribute mail
- Monitor usage and order office supplies, including kitchen, bathroom, cleaning, and IT supplies
- Assist in onboarding new hires, including setting up IT services and workstation, desk, phone, and coordinating training schedule
- Main contact with phone company
- Main contact with outsourced IT firm
- Water plants
Requirements
- High school diploma or equivalent required; associate or bachelor's degree in business or related field preferred
- 3+ years prior experience as a receptionist or in a related field
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience using accounting/ERP software
- Ability to work independently with minimal supervision
- Teachable and able to learn new skills and processes with appropriate training
- Precise data entry