Alpha In Bay Inc., a subsidiary of AlphaX RE Capital, is seeking a responsible and detail-oriented Office Administrator to join our team. This role is focused on overseeing daily office administrative tasks and supporting accounting-related operations. The ideal candidate will need to be fluent in both Chinese and English, have strong organizational skills, and the ability to handle both administrative and operational duties with precision in a fast-paced environment.
Key Responsibilities:
- Manage day-to-day office administrative tasks, including answering phone calls, responding to emails, and handling general office inquiries.
- Oversee office supply inventory and ensure adequate stock levels; place orders when necessary.
- Prepare and maintain office documents and reports, ensuring accuracy and timely submission.
- Assist the accounting team with tasks such as invoicing, data entry, maintaining financial records, and managing receipts and expenses.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Maintain filing systems, both digital and physical, for easy access to important documents.
- Liaise with external vendors and service providers to ensure office operations run smoothly.
- Support accounting processes, including managing petty cash and handling basic bookkeeping tasks.
- Handle office equipment maintenance and resolve any operational issues.
- Perform additional administrative and accounting-related tasks as needed.
Qualifications:
- Fluency in both Chinese and English, with strong written and verbal communication skills.
- Previous experience in office administration tasks preferred.
- Proficient in Office software.
- Strong organizational skills, with an ability to manage multiple tasks and prioritize effectively.
- High attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Strong sense of responsibility, dependability, and problem-solving abilities.