Office Administrator (Austin, Texas) Full-time
About the Company - A small environmental law firm that represents non-profit organizations, local governmental entities, community groups, and individuals.
About the Role - The Office Administrator will be expected to develop knowledge of the firm's current cases. The Office Administrator will assist with basic factual research, handle information requests from clients, support the Firm's attorneys and legal assistants in their representation of clients, and perform essential office tasks. This position requires both independent and collaborative work related to litigation before state and federal administrative agencies, local governments, and within the court system.
Responsibilities :
- Receives and directs phone calls; greets and assists visitors;
- Represents the firm as a first point of contact for prospective clients;
- Maintains common areas including office opening and closing procedures;
- Processes incoming mail and messages; assists with outgoing mail;
- Assists in preparing, filing, and mailing documents;
- Assists with factual research (including submitting public information requests and searching state agency records);
- Responsible for office supply inventory, tracking, and re-orders;
- Coordinates website maintenance and blog posts;
- Other tasks as needed in a small office, including copying, faxing, filing, and troubleshooting;
- Assists office staff with major office projects.
Qualifications:
- B.A. or B.S. is required, and 1 year of legal or related office experience is preferred.
- Must be able to manage several tasks at once, use sound judgment, set and follow priorities, and follow up on prioritized assignments.
- Strong written and oral communication skills are essential.
- Strong computer skills are a must.
Compensation - Salary range is $35-45K, commensurate with qualifications and experience. Access to group health insurance and SIMPLE IRA. Paid sick and vacation days. Relocation compensation is not offered for this position.
Equal Opportunity Statement - This firm is an equal opportunity employer.