JOB PURPOSE:
To manage the overall Administrative Services activities of the Division Office.
Duties and Responsibilities
- Works independently and within a team on special nonrecurring and ongoing projects. Acts as a project manager for special projects at the request of the Division President.
- Drafts financial, statistical, narrative and / or other reports as requested by Division President or Management Team.
- Reconciles department invoices for approval and processing.
- Responsible for checking mail daily, ordering company letterhead, ordering office supplies, maintaining division phone roster, expense reports, etc.
- Offer administrative support to Division Management Team and ensures all other duties assigned by Division Management Team are achieved.
- Support Office in various tasks related to sales contracts and settlements, billing, and/or invoicing.
- Answer and direct all calls received on main office phone line.
QUALIFICATIONS:
Knowledge and Skills
- Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
- Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
- Must be able to interact and communicate with individuals at all levels of the organization.
- Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint).
- Detail oriented and organized.
- Strong multi-tasking skills (Ability to wear multiple hats).
- Problem and research skills.
Education and Work Experience
- Associates degree in business required.
- Bachelor's degree preferred or equivalent education and work experience.
- 2-4 years prior administrative/office management experience required.
- Previous homebuilding experience is preferred.