Office Administrative Coordinator

Classification: Non-Exempt

Reports to: Office Manager

Job Description

Summary/Objective: As an Office Administrative Coordinator, you will play a key role in supporting our team by performing essential clerical and administrative tasks. This includes data entry, file management, and providing invaluable information to management.

Essential Functions:

1. Efficiently operate office equipment such as fax machines, copiers, phones, and computers for various applications including spreadsheets and databases.
2. Organize and maintain both paper and electronic filing systems for easy access to records and correspondence.
3. Complete forms and documents following company procedures meticulously.
4. Prepare copies of correspondence and other essential documents.
5. Draft, type, and distribute meeting notes, routine correspondence, and reports promptly.
6. Plan and coordinate meetings and travel logistics effectively.
7. Justify and verify transactions for company purchasing card accurately.

Competencies:

1. Attention to Detail: Commitment to ensuring accuracy and thoroughness in all tasks.
2. Oral Communication: Effectively articulate ideas and information clearly.
3. Planning and Organizing: Skillfully set priorities and allocate resources to achieve goals.
4. Problem Solving: Proactively identify issues and develop solutions with minimal guidance.
5. Written Communication: Convey ideas clearly and coherently in well-structured documents.

Supervisory Responsibility: This position has no supervisory responsibilities.

Work Environment: This role operates in a professional office setting, utilizing standard office equipment such as computers and fax machines regularly.

Physical Demands: The role requires the ability to sit for extended periods and perform some filing duties, which includes lifting files and accessing filing cabinets.

Position Type/Expected Hours of Work: This is a full-time position, with expected hours from Monday to Friday, 8:30 a.m. to 5:00 p.m.

Travel: No travel is anticipated for this role.

Required Education and Experience:

• High School diploma or GED

Preferred Education and Experience:

• Previous experience in an office environment

AAP/EEO Statement: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Other Duties: This job description is not exhaustive and may be adjusted as necessary to meet the evolving needs of the company.