Office Administrative Assistant

POSITION SUMMARY:

• Perform a wide range of administrative and office support activities for the Office Manager, Managers, and Supervisors to facilitate the efficient operations of the organization.

ESSENTIAL FUNCTIONS:

• Oversee reception area/lobby, receive and directs visitors and clients. Answer, screen and transfer in bound phone calls.
• Perform purchasing functions: create purchase orders, file receivers and purchase orders, maintain spreadsheet for expense tracking.
• Perform time keeping functions, Nova-Time edits and training hours.
• Maintain and distribute attendance, crewing and other HR related reports
• Schedule and organize complex activities such as meetings, travel, conferences and department activities.
• Maintain training matrix, verify attendance and points. Create, maintain and distribute reports regarding employee training.
• Assist with maintenance of office equipment, coordinate repair of equipment and review equipment contracts.
• Assist with Plant safety requirements including record keeping.
• Keep track of office and Plant supplies consumable items, send requisition to replenish supplies when needed.
• Other office functions as directed by supervisor.

OTHER RESPONSIBILITIES:

• HR related functions are sensitive and must be held in a confidential manner;
• Responsible for following all Safety Rules, policies, procedures and work instructions;
• Responsible for following all Food Safety related policies and procedures;
• Backup: Office Mgr.

Requirements

EDUCATION AND TRAINING:

• HS Diploma

EXPERIENCE:

• Competent computer skills
• Experience in Human Resource and other office functions preferred.
• Computer skills: Microsoft office - Word, Excel, PowerPoint and Outlook.
• Knowledge of operations of standard office equipment
• Knowledge of principles and practice of basic office management.

PHYSICAL DEMANDS:

• Fine Manipulating - (10%)
• Simple Grasping - (10%)
• Firm Grasping - N/A
• Lifting or Carrying - (10%)
• Pushing or Pulling - N/A

EQUIPMENT USED:

• Computer, copier, printers, general office equipment
• Phone
• Calculator

CONTACTS:

• Employees
• All plant management and supervisors.
• Corporate HR

SUPERVISION:

• Reports to HR Manager