Office Administrative Assistant

Position Type:
.Support Staff/Front Office

Date Posted:
4/23/2025

Location:
Black River Public School
Job Description:
Administrative Assistant

Essential Duties and Responsibilities:

Serves as an office representative and provides support to the parents, teachers and building administrator.

A welcoming and positive personality is a must.

Maintains student attendance records in the student management system, Infinite Campus.

Works with parents to promote and maintain high levels of attendance.

Handles and prepares attendance correspondence.

Maintains student records as required by law in a secured and locked location.

Receives and routes all incoming calls in a friendly, quick, efficient manner.

Processes information and updates in the student information management system, Infinite Campus.

Maintains a log of visitors to the building and student sign in/outs.

Administers student medication daily.

Help facilitate information that is placed in the newsletters.

Call parents in case of any student injury or emergency as requested by the building administrator.

Collects required information and conducts volunteer background checks.

Organizes field trips and transportation throughout the school year.

Helps facilitate the transition of guest teachers and student teachers into the building.

Assists in designing and implementing office procedures.

Organizes main office operations.

Supports the teaching staff.

Willing to put forth the effort to help any other office employee to keep the District offices running in a smooth and efficient manner.

Carry out other duties assigned.

REQUIREMENTS:

Minimum Requirements:

• Must be at least 18 years of age.

• High school diploma or equivalent.

• Excellent verbal and written expression.

• Demonstrate unwavering confidentiality at all times according to the FERPA and HIPPAA guidelines.

• Reputation for sound interpersonal skills.

• Exemplary work habits verified by previous employer.

• Strong Computer skills in data processing, spreadsheets, databases, and research.

• Solid record of punctuality.

Qualifications:
High school diploma or GED (general educational development) diploma; college degree preferred

Demonstrate knowledge, skills and abilities gained from office experience

PC keyboard skills required; must be conversant with computerized data entry and retrieval. Operates standard office equipment

Excellent communication and phone skills and ability to handle difficult office situations

Must pass pre-employment criminal history background check

Application Procedure:
Apply Online

School Description:
Black River Public School is an independent, non-profit college-preparatory charter school serving grades K-12. Chartered in 1996 by Grand Valley State University, the school features a multi-age Montessori-based elementary program, an integrated middle school liberal arts curriculum, and a rigorous high school program capped by 18 Advanced Placement courses. The school has grown from 200 to 930 students and limits enrollment at each grade level to around 80 students. Because of its unique curriculum, Black River is permitted to begin the school year 2 weeks before Labor Day.