Office Administration Manager General Administrative - Anchorage, AK

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Position Summary:

Assists the general manager in the administrative and personnel functions of the location. Has supervisory responsibilities and is typically managing the activities of larger locations, or in some cases, multiple locations.

What You'll Do:

Maintains personnel files, driver qualification files, and payroll reporting and information. Compiles new hire packets as needed and oversees pre-employment drug screens.
Coordinates proper preparation of payroll and commission data.
Provides employees with benefits information including vacation and sick time accruals, personal time off, group health insurance, 401k, worker's compensation, etc.
Runs and distributes applicable store reports (e.g. Negative report, Sales reports, IBT report, Fuel report, E.O.D. month reports).
Participates in store safety meetings and engages in activities that promote and ensure safety at the facility.
Administers affirmative action program site responsibilities (applicant flow log tracking, requisition tracking, training tracking, internal and external job postings), and works with hiring managers to reduce underutilized job groups as identified in the annual plan for the location.
Prepares and distributes paychecks and attachments to paychecks, as needed.
Verifies and prepares deposits from the store registers. Conducts daily balancing activities. Accounts for credits from the previous day.
Handles expense reimbursements and other accounts payable issues.
Coordinates local aspects of all insurance policies, reporting claims in a timely manner. (Worker's compensation, auto, general liability, property damage).
Manages administrative functions of location, including maintaining office supplies and forms, and proper record retention.
Runs errands as needed.
Provides administrative support to General Manager.
Provides customer service to both internal and external customers.
Other duties as assigned.

Supervisory Responsibilities:

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Additional Qualifications/Responsibilities

Minimum Requirements:

High school diploma or equivalent; Associate's degree preferred.
Minimum of 5 years' experience in administrative support role.
Or equivalent combination of education and experience.

What You Can Bring to the Team:

Demonstrates excellent organizational skills with attention to detail and handles multiple tasks with deadlines.
Makes sound judgments within authority level.
Works effectively and efficiently with minimum supervision.
Carries polite and professional demeanor at all times.
Ability to maintain mental capacity that permits making sound judgements regarding work and have regular attendance.

Work Environment / Physical Activity:

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel.
The employee is frequently required to talk or hear.
The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision.
The noise level of this job is usually moderate.