Office Administrator
Location: Charlotte, NC (Hybrid - 4 days on-site, 1 day remote)
Reports to: Director of Operations, North America
About Us
Schleich USA, Inc. is the North American subsidiary of a beloved global toy company with nearly 90 years of history and a presence in over 70 countries. We're known for our high-quality figurines and playsets that inspire imagination and storytelling. We're now seeking a service-minded and detail-oriented Office Administrator to support the smooth operation of our North American headquarters in Charlotte, NC.
This role is ideal for someone who thrives in a fast-paced, collaborative environment and enjoys ensuring that everything runs like clockwork-from coordinating meetings and business travel to managing facilities and vendor relationships.
What You'll Do
Office & Facility Management (40%)
- Ensure the office remains organized, stocked, safe, and functional
- Liaise with building management, external vendors, and service providers
- Maintain kitchen supplies, equipment inventory, and general office needs
Travel & Event Coordination
- Coordinate domestic and international travel (flights, hotels, transportation, visas)
- Manage expense reports and reimbursement tracking
- Support logistics for internal events, offsites, and team gatherings
Meeting & Technical Support
- Schedule meetings and manage room reservations and set-ups
- Ensure all conference rooms are equipped and functional (microphones, AV tech, etc.)
- Troubleshoot or escalate technical issues as needed
Compliance & Administration
- Handle indirect purchasing and vendor documentation
- Support local/state safety compliance documentation, insurance and certification tracking
- Maintain key administrative records
What You'll Bring
- 3+ years of experience in office administration, operations, or a similar role
- Excellent organizational and multitasking skills
- Strong communication and interpersonal abilities
- Proficiency with Microsoft Office Suite and comfort with virtual meeting tech
- Ability to work proactively, independently, and with professionalism
- Previous experience with vendor coordination or facility management is a plus
Why Join Schleich?
We offer a competitive and employee-first benefits package, including:
- 6+ weeks of paid time off (vacation, sick leave, holidays)
- FREE medical, dental, and vision insurance for you and your dependents
- 401(k) plan with company match
- Parental leave, life and AD&D insurance
- Unlimited access to online professional development
- Casual, pet-friendly, and creative office environment
- Generous employee discounts, tuition reimbursement, and more
Plus: the opportunity to work at a purpose-driven company that has inspired generations of children and adults with high-quality, meaningful play.