Job Details Working Title: Office & Admin Specialist Prin Job Class: Office & Administrative Specialist, Principal Agency: Minnesota State - Job ID: 85119
- Location: Austin
- Telework Eligible: No
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 03/24/2025
- Closing Date: 04/14/2025
- Hiring Agency/Seniority Unit: MN St Colleges & Universities / Riverland CC-Austin EastAFSCME
- Division/Unit: MnSCU Riverland Austin CC / MnSCU Rvrld Austin CC Class
- Appointment Type: Unlimited, Full-time
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Administrative Support
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary With limited supervision from the Vice President of Strategic Enrollment and Equity (VPSEE), the incumbent is responsible for ensuring data integrity as it relates to student and personnel information, Riverland policies and procedures, the institution's strategic decision-making, and the Minnesota State system office. This position coordinates communications, including correspondence, reports, and records between Student Affairs and other college departments, Riverland Community College administration, faculty, students, staff, and community members.
This position provides confidential office management and administrative services to the VPSEE in leadership and direction to support college-wide planning and daily operations, including student affairs, enrollment management, equity efforts, and policies and procedures. This position will troubleshoot situations that arise in the absence of the VPSEE and provide guidance, act on, or escalate concerns to the appropriate administrator or external agency when necessary. The Administrative Assistant will exercise independent discretion when responding to inquiries and will exercise high sensitivity and confidentiality in their work.
Minimum Qualifications (expected to have to enter job)
• Fluently communicate, read, understand, and respond to a variety of communications, such as customers' questions, product catalogs, requisitions, purchase orders, detailed instructions and procedures, inventory records and distribution lists .
• Demonstrated experience in project management, administrative support, office coordination and executing events.
• Demonstrated problem solving, analytical and creativity skills such as logical reasoning, objective interpretation and ability to conceptualize.
• Skills in customer service sufficient to provide prompt, courteous and accurate information to customers in person, on the phone, and through email and other written correspondence.
• Expert skills in using word processing, Excel, and other software applications to track budget, prepare reports, invoices, financial statements, communications and records.
• Knowledge of sound business practices as applied to disbursements, purchasing and receipts techniques and internal control concepts.
• Knowledge and proficiency in various PC software applications such as MS Office, Outlook, Teams, Zoom, SharePoint and Workday.
Preferred Qualifications (desired but not expected to have to enter job)
• Associate Degree or higher in Administrative Assistant or related field.
• Pr e vious e x p e ri e n c e in hi g her e du ca tion working with collective bargaining agreements.
• Accomplished ability in disseminating, tracking, and managing time-sensitive materials to ensure that deadlines are met.
• Demonstrated ability to work independently and in a team to solve problems.
• Intermediate skills in using computer technology: Microsoft Office, internet, email and calendar systems.
• Bilingual/multilingual fluent in Spanish, Somali, Karen, Anuak, Nuer, or other languages that reflect our student body, workforce, and communities.
• Demonstrated experience working with multicultural and underserved populations.
Application Details How to Apply To view the full job posting and to apply please go to:
Contact If you have questions about this position, contact Mary Abdo at or .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID , the Working Title and your valid Proof of Eligibility Certificate by the closing date to Mary Abdo at .
About Minnesota State Riverland Community College , recognized as one of Southern Minnesota's 2024 Best Places to Work, provides a rewarding career that cultivates student growth through service, collaboration, innovation and respect. You will thrive in a supportive and innovative culture that values individual and team contributions, open communication and a commitment to employee satisfaction and engagement.
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: - Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals: - Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support: - A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information Employment information for this position can be found in its collective bargaining agreement or its plan document at .
AN EQUAL OPPORTUNITY EMPLOYER Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.