Office & Admin Specialist Int

Job Details

Working Title: Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State
•   Job ID : 85252
•   Location : Winona
•   Telework Eligible : No
•   Full/Part Time : Part-Time
•   Regular/Temporary : Unlimited
•   Who May Apply : Open to all qualified job seekers
•   Date Posted : 03/31/2025
•   Closing Date : 04/10/2025
•   Hiring Agency/Seniority Unit : MN St Colleges & Universities / Winona State Univ-AFSCME
•   Division/Unit : MnSCU Winona SU / MnSCU WIN Classified GEN A-G
•   Appointment Type : Seasonal Other (Classified/Unclassified MAPE/MMA), Part-time
•   Work Shift/Work Hours : Academic Year 8:00am-4:30pm; Summer 10 hours/week
•   Days of Work : Monday - Friday
•   Travel Required : No
•   Salary Range: $20.45 - $27.12 / hourly
•   Classified Status : Classified
•   Bargaining Unit/Union : 206 - Clerical/AFSCME
•   Work Area : Department of Business Administration
•   FLSA Status : Nonexempt
•   Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Responsibilities:

Academic Year: This position provides administrative support to the Chairperson and all faculty of the Business Administration Department. This position coordinates office and information management of departmental majors and minors. This position maintains and monitors the budget for the department, and inputs, monitors, verifies, and corrects class schedules. This position is responsible for hiring, training, and supervising student employees, and administering and controlling the inventory of equipment, materials, and supplies. This position is responsible for typing, copying, assembly of tests, handouts and other class material for department faculty and serves to monitor the College of Business multi-function device machine, paper, supplies, trouble shooting and meter reading. This position is responsible for overseeing the departmental website and assisting in the development of brochures and other departmental promotional materials.

Summer: This position provides administrative support to the Chairpersons and all faculty of the entire College of Business. This position is responsible for hiring, training, and supervising student employees for the College of Business departments, and administering and controlling the inventory of equipment, materials, and supplies. This position is responsible for typing, copying, assembly of tests, handouts and other class material for the College of Business departments' faculty and serves to monitor the College of Business multi-function device machine, paper, supplies, trouble shooting and meter reading. This position is responsible for overseeing the College of Business departments' websites.

Minimum Qualifications:
•   Math-Sufficient to add, subtract, multiply and divide when working with budgets. Typing Keyboarding(40WPM)-Sufficient to draft correspondence for the Chairs
•   Data Entry Performance-Sufficient to enter budget information into ISRS and to initiate TCFS,
•   English(Speaking and/or Writing and/or Reading Orally)-sufficient to communicate with students and customers of the department via email and in person
•   Word Processing-sufficient to draft correspondence for the department chairs
•   Spreadsheets-sufficient to enter budget information and student information into databases and manipulate the data
•   Bookkeeping-sufficient to monitor the department budgets and make recommendations on discrepancies
•   Customer Service Skills-sufficient to serve as the receptionist for the department. Preferred Qualifications:
•   Comprehensive knowledge of the university's, MnSCU's and the State of Minnesota's organizational structure, academic structure and policies and procedures to insure proper procedures are strictly followed and adhered to.
•   Strong human relations, organizational, and management skills to exercise sound judgment and maintain a high degree of confidentiality while working with students and alumni records (data privacy issues).
•   High degree of computer skill including website maintenance, database development, word processing, data analysis and presentation of results, email, purchasing, students records, and graphics. Proficient in the following software: Microsoft Word, Excel, Access, Adobe Acrobat and Designer, Dreamweaver, HTML, PowerPoint, MnSCU Purchasing control and Student ISR Systems.
•   Thorough knowledge of office procedures and practices and ability to provide training to develop the skills of self and co-workers. Ability to work under stressful conditions while adhering to strict deadlines.
•   Ability to establish and maintain strong and effective working relationships with administration, faculty, staff, students, community and prospective students.
•   Ability to analyze and research facts for recommending actions to problems that are brought to the attention of the Chair and department. Requires strong organizational and interpersonal qualities.
•   Excellent oral and written communication skills to allow interaction with diverse populations that the incumbent works with. Must possess quality skills in making decisions, multi-tasking and discretion to meet a demanding workload.
•   Strong knowledge in accounting and budgeting principles and ability to analyze data, select relevant information and then prepare and summarize this information into reports.
•   Ability to troubleshoot and resolve conflicts within the working environment while maintaining a high degree of professionalism
•   High degree of attention to detail and ability to work independently on several projects at a time.
•   Ability to support the technological enhancements introduced by faculty members in the classroom and within the department Application Details

How to Apply

To view the full job posting and to apply please go to:

Contact

If you have questions about this position, contact Robin Delong at or .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID , the Working Title and your valid Proof of Eligibility Certificate by the closing date to Robin Delong at .

About Winona State University

Founded in 1858, Winona State University is a regional public university and the oldest member of the Minnesota State system. Offering more than 200 majors and programs, Winona State has the Student Success Rate in the Minnesota State System with 92 percent of WSU graduates being hired in a field related to their degree. Widely known for its stunning natural setting, the Winona campus is nestled between picturesque bluffs and the Mississippi River. WSU's Rochester campus is located in Minnesota's third largest city - a dynamic hub for industry, arts, and culture, and consistently ranked as one of the best places to live in the U.S.

Working together to improve the state we love.

What do Minnesota's State employees have in common?
•   A sense of purpose in their work
•   Connection with their coworkers and communities
•   Opportunities for personal and professional growth Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:
•   Paid vacation and sick leave
•   12 paid holidays each year
•   Low-cost medical, dental, vision, and prescription drug plans
•   Fertility care, including IVF
•   Diabetes care
•   Dental and orthodontic care for adults and children
•   6 weeks paid leave for parents of newborn or newly adopted children
•   Pension plan that provides income when you retire (after working at least three years)
•   Employer paid life insurance to provide support for your family in the event of death
•   Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
•   Tax-free expense accounts for health, dental, and dependent care
•   Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals:
•   Training, classes, and professional development
•   Tuition reimbursement
•   Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support: . click apply for full job details