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Job Details Job Class: Office and Administrative Specialist, Intermediate Agency: MN Department of Natural Resources - Job ID: 85562
- Location: St. Paul
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 04/18/2025
- Closing Date: 05/08/2025
- Hiring Agency/Seniority Unit: Department of Natural Resources
- Division/Unit: Operations Services Division, Human Resources
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 217 - Confidential/Unrep
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary The Minnesota Department of Natural Resources is seeking to fill one (1) full-time Office & Administrative Specialist Intermediate position. This position exits to provide front desk reception, administrative work, and technical support for the Human Resources Office. Days of work are Monday through Friday, 8:00 am to 4:30 pm. The incumbent will receive work direction from Operations Supervisor along with the HR Director, Employment Services Supervisor, Internal Investigators, OD/Training Manager, and will have extensive interaction with other DNR Units as well as other state agencies.
Responsibilities include:
- Serve as office support staff person, assisting visitors or callers with their requests: answer basic questions, refer people to appropriate HR Unit Staff; distribute incoming mail, and process outgoing mail. Inventory and organize office supplies: order office supplies weekly and distribute and restock supply cabinet; and packing slips for payment processing keep track of toner needs for fax and printers; keep paper for copier and fax supplied; process invoices for supplies and services.
- Provide technical support for human resources systems and processes: enter performance appraisals and position descriptions into SEMA4 system; assist with first day paperwork; prepare and process HR paperwork; create and mail wage theft notices.
- Maintain employee documents within Electronic Data Management System: ensure documents are prepped and scanned; index documents into proper document types; organize, coordinate, and assist personnel with file viewing; pull documents from system as requested; purge electronic employee records per the state retention schedule.
This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.
Qualifications Minimum Qualifications - One (1) year of experience performing office support work (i.e. word processing, data entry, filing, copying, distribution of information and materials).
- Word processing and typing skills sufficient to prepare correspondence and documents.
- Spreadsheet skills sufficient to organize data and information from a variety of sources, compile lists, and track projects and activities.
- Database software skills sufficient to accurately enter data, retrieve information, manage database, and generate reports.
- File management skills sufficient to accurately scan in and retrieve documents from the Electronic Data Management System (EDMS), or similar system.
- Customer service skills sufficient to answer phones, refer callers, and greet visitors.
- Strong organizational skills sufficient to create and maintain adequate and organized files, data, work processes, and systems.
- English skills sufficient to speak, read, write, understand, and respond to written and spoken communication with internal and external customers.
- Ability to manage calendars and schedule meetings using MS Outlook.
- Ability to handle sensitive information with tact and diplomacy while maintaining confidentiality.
Preferred Qualifications - Three (3) years of experience in an administrative support role.
- Documented experience working with confidential information.
- Knowledge of the Minnesota Data Practices Act.
Additional Requirements No driving duties are required.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
- Conflict of Interest Review
- Criminal History Check
- Education Verification
- Employment Reference / Records Check
- License / Certification Verification
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at or email . For additional information about the application process, go to .
Contact If you have questions about this position, contact Jennifer Rivera at or .
If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at . To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID , the Working Title and your valid Proof of Eligibility Certificate by the closing date to Rebecca McMillen at .
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: - Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals: - Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support: - A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
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