Working Title: Office & Admin Specialist Int- MSAD Job Class: Office and Administrative Specialist, Intermediate Agency: Mn State Academies - Job ID : 85305
- Location : Faribault
- Telework Eligible : No
- Full/Part Time : Full-Time
- Regular/Temporary : Unlimited
- Who May Apply : Open to all qualified job seekers
- Date Posted : 04/02/2025
- Closing Date : 04/09/2025
- Hiring Agency/Seniority Unit : Mn State Academies / Mn State Academies-AFSCME
- Division/Unit : Minnesota State Academies / MSAD Teachers
- Work Shift/Work Hours : Day Shift (Mon - Fri 7:30am-4pm)
- Days of Work : Monday - Friday
- Travel Required : No
- Salary Range: $20.45 - $27.12 / hourly
- Classified Status : Classified
- Bargaining Unit/Union : 206 - Clerical/AFSCME
- Work Area : MSAD Education Dept.
- FLSA Status : Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The purpose of this position is to provide administrative support services to a supervisor and/or director and the staff members in the education department. This is a full-time (12 month) position with MSA.
Job duties include:
- Provide assistance and direction in a variety of office tasks to ensure efficiency, communication, and productivity in the department.
- Update and utilize student information systems, other databases, and/or documentation systems with current information following direction from supervisors/directors.
- Responsible for student and staff attendance on the MSAD campus - receives calls in the morning and ensures sub-coverage; communication with transportation companies and Faribault Public Schools, communication between related services and interpreters as needed.
- Responsible for daily attendance of all absences, informs substitute teacher or paraprofessional regarding changes, and transmits lesson plans and instructional materials.
- Responsible for serving as a notetaker in meetings.
Minimum Qualifications - Proficiency in American Sign Language (ASL) at the required level (as measured by SLPI evaluation).
- Experience in office administration, including handling phone calls, emails, and communication with various stakeholders as well as strong communication skills to interact with students, families, interagency partners, and staff.
- Knowledge of student information systems and databases.
- Strong organizational skills to maintain calendars, schedules, and office records.
- Experience in creating/distributing professional-level communication via multiple platforms.
Preferred Qualifications - Experience working with Deaf, Hard-of-Hearing, and Deaf/Blind individuals in an educational setting.
- Experience in processing off-campus activity requests and coordinating logistics with multiple departments.
- Experience preparing and distributing mass communication announcements (e.g., daily announcements, newsletters).
- Background in organizing and participating in school events, such as orientations, graduations, and field trips.
Physical Requirements - Ability to lift up to 50 pounds (with assistance) and to be able to sit, stand and walk throughout a workday.
Additional Requirements - Employment is contingent upon a successful criminal background check within the past 12 months
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.