At the DNR, we are committed to the conservation and management of the state's natural resources for outdoor recreation, economic development, and a sustainable quality of life. Apply with us and find your path.
Job Details Working Title: Office & Admin Specialist Int Job Class: Office and Administrative Specialist, Intermediate Agency: MN Department of Natural Resources - Job ID: 85845
- Location: Duluth
- Telework Eligible: No
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 05/02/2025
- Closing Date: 05/22/2025
- Hiring Agency/Seniority Unit: Department of Natural Resources
- Division/Unit: Fish and Wildlife
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Duluth Fisheries
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary This position exists to perform administrative, fiscal, customer service, and clerical support services within department programs and policies so that state requirements and federal aid guidelines are met, effective office procedures are carried out, the public is served efficiently, and fisheries and wildlife resources are managed, protected, sustained, and enhanced for the greatest public benefit. This position provides support to the Lake Superior Area Fisheries Office, Duluth Area Fisheries Office, Fisheries Research The position also assists with coordination of grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data as well as initiating compliance checks and grant set up, budget distribution and effort allocation, monitoring of budget variances and assisting with coordination of meetings with project stakeholders, completion of progress reports, budget analysis, account reconciliation, and projections of future project spending.
Qualifications Minimum Qualifications Word processing sufficient to use software to create, format, edit, print and save a variety of documents including letters, memos and reports.
Skill using spreadsheet software applications sufficient to create spreadsheets from a variety of sources and create lists, spreadsheets, charts and graphs to track projects and activities.
Database management skills sufficient to develop/maintain various databases and retrieve and analyze information.
Knowledge of bookkeeping procedures sufficient to maintain accurate budget records and reports.
Typing/Keyboarding skills sufficient to preform skilled typing tasks with speed and accuracy.
Customer service practices and principles sufficient to identify each customer's needs, meet quality standards for services, ensure data privacy practices are followed and evaluate customer satisfaction.
Communication skills sufficient to communicate effectively provide clear explanations and interpret policies and procedures including proficiency with business English.
Organizational skills sufficient to prioritize a diverse workload and adjust to changing priorities.
Interpersonal skills and abilities necessary to cooperate with a variety of staff members on a broad range of tasks and responsibilities.
Preferred Qualifications Two (2) or more years of clerical office experience providing a variety of office services for staff.
Experience and proficiency using Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams) software sufficient to compile, manipulate, store and retrieve data.
Experience retrieving, archiving, and converting documents and electronic materials of different formats.
Business English, spelling and grammar sufficient to proofread materials and to ensure the accuracy and completeness of written materials.
Additional Requirements This position requires an unrestricted Class D Driver's License with a clear driving record.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. All job offers are contingent upon passing the following components:
- Conflict of Interest Review
- Criminal History Check
- Education Verification
- Employment Reference / Records Check
- License / Certification Verification
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at or email . For additional information about the application process, go to .
Contact If you have questions about this position, contact Cory Goldsworthy at or .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID , the Working Title and your valid Proof of Eligibility Certificate by the closing date to Elyse Anderson at .
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: - Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals: - Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support: - A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin . click apply for full job details