When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.
Job Details
Working Title: Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: Human Services Dept
• Job ID : 85479
• Location : Anoka
• Telework Eligible : No
• Full/Part Time : Full-Time
• Regular/Temporary : Temporary
• Who May Apply : Open to all qualified job seekers
• Date Posted : 04/09/2025
• Closing Date : 04/15/2025
• Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office AFSCME
• Division/Unit : DCT Support Services / DCT Operations
• Work Shift/Work Hours : Day Shift, 8-4:30pm
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 206 - Clerical/AFSCME
• Work Area : HIMS
• End Date : approximately 4 months from start date
• FLSA Status : Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The Office and Administrative Specialist, Intermediate provides technical and administrative support to Direct Care and Treatment (DCT) within the Health Information Management Services Department. The incumbent is expected to analyze medical records for completeness according to DCT standards.
Primary Responsibilities Include:
• Maintaining accurate medical records in accordance with applicable standards and requirements.
• Responding to requests for information requested by external entities including law enforcement agencies.
• Reviewing authorizations for the release of information requests to ensure that patient information is protected, and responses are timely, accurate and compliant.
• Perform HIMS related work as needed and required so medical records, admissions, and other necessary functions are carried out efficiently and effectively.
• Managing the facilities patient reporting process to maintain accurate patient census records.
• Processing electronic clinical and legal patient information by charting and scanning medical record and legal documents using the Electronic Health Record.
• This position requires an individual to be able to work independently within the group and have good time management skills to meet daily demands. Qualifications
Minimum Qualifications
• Customer services skill sufficient to communicate information to clients, including phone calls and walk-in contacts in helpful and courteous manner.
• Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
• Math skills sufficient to add, subtract, divide, and calculate averages.
• Specialized terminology medical terminology or coding; document management; scanning, indexing and quality control.
• Spreadsheets skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
• Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries.
• Word processing skills sufficient to develop and modify a variety of correspondence, records, and reports; develop forms and charts.
• English language skills sufficient to read, write, and understand with proficiency in spelling, grammar, and punctuation used in medical/treatment records. Preferred Qualifications
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures. Physical Requirements
• This position includes standing, sitting, pulling, stooping.
• Ability to lift and move paper and batched documents of up to 20 pounds.
• Ability to move arms on a continual basis sufficient to open mail, sort, and file documents. Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at or email . For additional information about the application process, go to .
Contact
If you have questions about this position, contact Kayla Evenson at or .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID , the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kayla Evenson at .
CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date to: .
About Human Services Dept
DHS operates a highly specialized behavioral health care system that serves people with mental illness, substance abuse disorders, and developmental and intellectual disabilities. This includes psychiatric hospitals and other inpatient mental health treatment facilities; inpatient substance abuse treatment facilities; dental clinics, group homes, vocational sites, and sex offender treatment facilities.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals:
• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support:
• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being . click apply for full job details
Date Posted: 13 April 2025
Apply for this Job