Job Description GENERAL DESCRIPTION The Criminal Appeals Division of the Office of the Attorney General (OAG) is seeking an Administrative Assistant whose work will involve administrative support or technical assistance for the division. Work involves disseminating information, maintaining filing systems, both in electronic format as well as hard copy, and performing internal administrative support work.
The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the State's law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.
ESSENTIAL POSITION FUNCTIONS - Processes email correspondence from federal and state courts; creates new case files as they are assigned by team leaders to attorneys; prints all the documents attached to the ECF, going through PACER if necessary
- Processes all mail for case files, and researches and disseminates mail either to staff or the case holder
- Opens and closes case files as attorneys complete a case.
- Maintains and closes suspense files, and serves as division receptionist as needed
- Orders Texas Department of Criminal Justice (TDCJ) records; ensures documents are complete and accurate
- Performs related work as assigned
- Maintains relevant knowledge necessary to perform essential job functions
- Attends work regularly in compliance with agreed-upon work schedule
- Ensures security and confidentiality of sensitive and/or protected information
- Complies with all agency policies and procedures, including those pertaining to ethics and integrity
Qualifications: MINIMUM QUALIFICATIONSAdministrative Assistant II: - Education: Graduation from high school or equivalent
- Experience: Two years of full-time experience working in the following (or closely related) fields: Clerical or administrative support work; may substitute sixty credit hours from an accredited college or university for the required experience.
- Knowledge of Outlook, Microsoft Word Suite
- Skill in handling multiple tasks, prioritizing, and meeting deadlines; willingness to be trained by senior staff
- Skill in effective oral and written communication
- Skill in exercising sound judgment and effective decision making
- Ability to receive and respond positively to constructive feedback
- Ability to work cooperatively with others in a professional office environment
- Ability to provide excellent customer service
- Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG work space within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
- Ability to arrange for personal transportation for business-related travel
- Ability to work more than 40 hours as needed and in compliance with the FLSA
- Ability to lift and relocate 30 lbs.
- Ability to travel (including overnight travel) up to 5%
Administrative Assistant III: All the above qualifications for an Administrative Assistant II, PLUS: - Experience: One additional year of full-time experience working in the following (or closely related) fields: Clerical or administrative support work
PREFERRED QUALIFICATIONS - Education: Associates Degree in Business Administration or General Studies
- Knowledge of office practices and administrative procedures
- Skill in the use of standard office equipment and software
TO APPLY To apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at
THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER