Office Administrator Location: Careers of America - Port of Brownsville, TX
Employment Type: Full-Time
About Us: Careers of America is dedicated to training the next generation of skilled craftsmen, offering specialized programs in welding and fitting. We take pride in providing hands-on training and career development opportunities for our students.
Job Summary: We are looking for a
highly organized and proactive Office Administrator to support our operations. This role requires someone who can multitask efficiently and take initiative in handling administrative duties, student recruitment, record-keeping, and material ordering. The ideal candidate will be detail-oriented, adaptable, and have strong communication skills.
Key Responsibilities: Administrative & Office Management: - Maintain accurate records for students, staff, and training programs.
- Organize and manage digital and physical files related to enrollment, certifications, and compliance.
- Order and track supplies, training materials, and equipment as needed.
- Handle scheduling and coordination of classes, exams, and meetings.
Student Recruitment & Support: - Assist in the recruitment and enrollment process for students.
- Provide information to prospective students regarding programs, tuition, and schedules.
- Maintain communication with students regarding deadlines, required documents, and program updates.
- Help coordinate student orientations and provide support during training sessions.
Operations & Compliance: - Ensure all documentation and reports are completed and submitted on time.
- Maintain compliance with state and industry regulations for training programs.
- Assist with processing paperwork for certifications and licensing.
Customer Service & Communication: - Serve as the first point of contact for inquiries via phone, email, and in-person visits.
- Communicate with vendors, suppliers, and partners regarding orders, billing, and scheduling.
- Support instructors and staff with administrative tasks as needed.
Qualifications: - Previous experience in office administration, customer service, or a similar role.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and database management.
- Ability to multitask and work in a fast-paced environment.
- Excellent verbal and written communication skills.
- Bilingual in English and Spanish is a plus.
Why Join Us? - Be part of a growing organization that is shaping the future of skilled trades.
- Work in a dynamic and supportive environment.
- Opportunity to make a meaningful impact on students' career paths.
Interested candidates can apply by sending their resume to or calling .