Position Type: Secretarial/Clerical/Secretary - 12-Months
Date Posted: 2/26/2025
Location: Early Childhood Center
Date Available: ASAP
District: Alsip, Hazelgreen & Oak Lawn School District 126
Qualifications - High school diploma or equivalent
- Prior secretarial experience preferred
- Excellent oral and written communication skills
- Proficient in computer skills and routine office equipment
Preferred Qualifications - Prior secretarial experience
- Bilingual in Spanish or Arabic
Duties and Responsibilities - Organize, coordinate and schedule a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities
- Must exhibit discretion and complete confidentiality on sensitive school matters
- Ability to work independently while also serving as secretary to Principal
- Schedule appointments and meetings as requested by Principal
- Receive, open, and route mail to appropriate personnel
- Maintain records of all building funds and issue checks as required to reimburse accounts; balance and reconcile accounts, verify appropriate and authorized use of designated funds
- Request subs as needed on daily basis
- Order supplies, distribute appropriately and maintain proper paperwork for business office
- Produce and retain records for student attendance, enrollment, personnel and payroll information required from business office
- Enter appropriate information in student management system
- Process requisitions and distribute office materials and supplies; maintain materials and equipment inventory as assigned
- Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures
- Orient new and substitute teachers; provide directions, keys and instructional materials
- Demonstrate excellent public relation skills while working within a diverse population of students, staff, parents and community members
- Exhibit proficiency in meeting schedules and timelines
Physical Requirements
- Work is performed while standing, sitting and/or walking
- Requires the ability to communicate effectively using speech, vision and hearing
- Requires the use of hands for simple grasping and fine manipulations
- Requires bending, squatting, crawling, climbing, reaching
- Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
- The employee should have the physical capabilities to perform the job functions