Mission Support Administrator

Mission Support Administrator - Developmental Position Type: Full-Time, Exempt Work Location: Chantilly, VA; McLean, VA Clearance: TS/SCI with polygraph Shift: M-F 9A-5P Patriot Group International Inc. (PGI),voted Best Place to Work by Virginia Business Magazine and the Best Companies Group, offers an unrivaled hybrid of specialized services by combining security and risk management disciplines with a special operations and intelligence perspective. We are looking to hire a Mission Support Administrator - Developmental to join our team in the Northern Virginia area, where we provide the delivery of advanced IT hardware, mission-critical services, and integrated technology solutions to key branches of the U.S. government-including the Army, Navy, and Air Force-supporting their operational readiness, cybersecurity posture, and digital transformation initiatives. This position reports to the Program Manager. In this role, you will support a team, office, program, or project by coordinating and executing essential administrative functions that ensure smooth and efficient operations. Depending on the assignment, you may also be responsible for independently managing specific steps within end-to-end (E2E) workflow processes. This position is ideal for detail-oriented professionals with strong organizational skills who are eager to contribute to mission success in a fast-paced, collaborative environment. The Mission Support Administrator - Developmental will be responsible for the following: Manage or support day-to-day administrative operations of a work unit
Maintain calendars, monitor email and phone communications for leadership
Coordinate meetings, conferences, off-sites, and represent the unit as needed
Draft, proofread, and edit standard office correspondence and documents
Support office move logistics and renovation coordination
Provide backup coverage for other offices to ensure continuous support
Maintain, organize, and archive office files and reference materials
Manage personnel check-in/out procedures and access requests
Greet and escort office visitors and guests
Record and manage time and attendance; troubleshoot system issues
Administer internal databases and SharePoint; run reports and perform data clean-up
Arrange and coordinate travel, including passports, visas, and itineraries
Prepare and submit travel, POV, and training vouchers
Order and track office supplies; maintain inventory and coordinate equipment repairs
Sort and distribute mail, faxes, and other forms of communication; track status of incoming/outgoing documents
Manage clearance passing, visitor access, and vault custodian duties
Execute routine or transactional steps in workflow processes
Track, maintain, and analyze program-related metrics or statistics
Update assignment-specific spreadsheets and databases
Research and analyze data from various sources; prepare and present status reports
Interpret and act on policy guidance in coordination with Sponsor
Draft and deliver briefings or written products for internal and external audiences
Monitor budget execution and assist with spend plan tracking
Review process documentation for accuracy and completeness
Ensure compliance with Sponsor policies and procedures
Independently troubleshoot issues and perform quality checks
Analyze workflows and recommend improvements to enhance efficiency
Share best practices to support continuous improvement in administrative functions
Other duties as required or delegated by the Program ManagerRequired Qualifications: Must possess a high school diploma
One to two (1-2) years of prior administrative support or comparable experience, demonstrating increased levels of complexity and responsibility in the areas of problem solving, working independently, maturity, judgment, and initiative.
Applicable higher education may be substituted for up to one (1) year of work experience
Familiarity with established policies, procedures, and guidelines
Working knowledge of Agency and IC administrative processes, structure, and protocols
Proficient in internal administrative support tools related to area of assignment
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Analytical skills to assess moderately complex information and draw logical conclusions
Clear and concise oral and written communication skills
Ability to deliver informational briefings to various audiences
Strong planning and organizational skills to manage and track workflow activities
Representational skills (tact, diplomacy, protocol) to represent units at meetings (with Sponsor guidance)
Customer service orientated with ability to understand needs and implement effective solutions for stakeholders
Effective time management to adapt to shifting priorities
Ability to build and leverage professional relationships across the workforce
High level of discretion and ability to maintain confidentiality
Ability to complete PGI application process, fingerprints, and background investigation.
Ability to pass a pre-employment drug screening and periodic random drug screening throughout the duration of employment.
U.S. CitizenshipRequired Security Clearance: Minimum of a U.S. Government TS/SCI with PolygraphPreferred Qualifications Associate or bachelor's degreePhysical Requirements: Work is typically performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. The position may require lifting or carrying equipment averaging 50 lbs. Depending upon assignment, shift work and/or occasional local (e.g., within the WMA) and domestic travel may be required.Patriot Group International Inc. is a global mission support service provider with expeditionary capabilities, providing services to select clients within the intelligence, defense, and private sectors. PGI is a veteran-owned and operated company with experience performing in over 50 countries, including austere and high-threat environments. DISCLAIMER:
Patriot Group International Inc. is proud to be an Affirmative Action/Equal Opportunity Employer. PGI provides equal employment opportunity for all persons in all facets of employment. PGI maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. If you are a qualified individual with a disability or a disabled veteran and need a reasonable accommodation to use or access our online system, please contact us on our home page.