Meetings & Events Coordinator - Santa Clara CA
Job ID
214929
Posted
08-Apr-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative, Customer Service
Location(s)
Santa Clara - California - United States of America
About the Role: As a CBRE Events Coordinator, you will assistwith the coordination and execution of small to medium meetings, conferences, and events.
This job is part of the Events job function. They are responsible for the creation, management, and execution of events for internal and external clients.
What You'll Do: - Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
- Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
Collaborate with catering services for food and beverage arrangements for meetings.
Communicate with internal Alcohol Committee for approval of event and use of building facilities.
- . Take direction from senior team members.
- Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
- Complete room checks and ensure technical and visual spaces are functional.
- Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.
- Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
Support monthly data tracking and report usage to management.
Participate in team meetings and stay updated on company policies and procedures related to conference room management.
Deliver own output by following defined procedures and processes under close supervision and guidance.
Facilitate, coordinate, and conduct campus tours for high-level executive visits or internal teams.
What You'll Need: - High School Diploma or GED with up to 2 years of job-related experience.
- Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
- Ability to follow basic work routines and standards in the application of work.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products. Examples include Word, Outlook, etc. with advanced skills using Excel. Data tracking.
- Strong organizational skills with an inquisitive mindset.
CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Meeting & Events Coordinator position is $26.44 per hour and the maximum salary for the position is $32.21 per hour. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 (U.S.) and +1 (Canada).
Host
Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.
Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.
The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.
Find out more
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)