Meeting & Events Coordinator

Meeting & Events Coordinator - Menlo Park CA

Job ID

216074

Posted

15-Apr-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Customer Service

Location(s)

Menlo Park - California - United States of America

JOB ROLE: The Meeting & Events Technician is at the forefront of delivering a positive meeting and events experience as a cultural ambassador and service leader. In this role, you would be the customer service provider for meeting and events. Daily duties would include tasks like: moving, setting up and striking furniture, décor, removable walls, and event equipment. Events support ranging from internal meetings to high-level events that may include VIP guests, senior level executives, and press. Meeting & Events Technicians must be able to act independently on event sites with limited supervision while maintaining a professional attitude. This role is based in one of our client's offices in Menlo Park and will require travel between multiple offices.

WHAT YOU"LL DO: Assist with logistics, coordination and day-of execution of meetings, conferences and events. Creates a hospitable environment for attendees, event owners, and vendors. Perform daily meeting and conference room turnover and/or midday room refresh, reconfigurations and resets for indoor and outdoor spaces. Responsible for post event storage and inventory of tables and chairs. Responsible for post-event task completion and reconciliation. Take direction from the Meeting & Events Tech Lead and Supervisor, while collaborating with senior meeting & events team members to meet the needs of partners, clients, and vendors. Escalates potential issues/concerns to management as appropriate. Accountable for ensuring deadlines are met on time and with high quality. Pays attention to detail and ensure event setup are complete & presentable. Demonstrate commitment to achieving client satisfaction and employee engagement targets for the organization and department(s) May manage inventory of event supplies (i.e. furniture and other event items etc.). May work on inventory control and routine inspection of equipment. Complete room checks; Communicates corrections as needed to appropriate contact. Monitor and responds to event activities such as gathering event equipment needs. Responsible for setup and strike of furniture and equipment for meeting and events. Perform other duties as assigned.

WHAT YOU"LL NEED: Current driver's license, good driving record. HS Diploma or GED required. No work experience is required but 1 to 2 years of prior work experience in event coordination, retail, restaurant, customer service or other hospitality experience preferred. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Comfortable meeting and engaging with new people. Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help. Utilize a high level of attention to detail as well as strong interpersonal skills. Have a positive attitude and a strong sense of urgency in resolving any issues that may arise. Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. Good organizational skills. Must work well under pressure with multiple deadlines and demonstrate a proactive approach to routine and non-routine occurrences. Proficiency in Microsoft Office and ability work in multiple software platforms and applications. Ability to work flexible work schedules based on business need. Ability to work requiring significant walking or through other means of mobility. Ability to work in a standing position for long periods of time. Ability to reach, bend, stoop, push and/or pull and frequently lift up to 35 lbs. and occasionally lift/move up to 50 lbs.

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Meeting & Evens Coordinator position is $24.04 per hour and the maximum salary for the position is $26.92 per hour. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 (U.S.) and +1 (Canada).

Host

Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.

Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.

The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.

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CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)