Join a Premier Holistic Physical Therapy and Wellness Clinic in Newport Beach At
Anderson Sport and Wellness, A Physical Therapy Corporation, we're more than a clinic-we're a community devoted to the holistic health and wellness of every patient. Our practice specializes in orthopedic manual therapy, solving chronic pain, return-to-sport rehabilitation, and personalized wellness services, all delivered in a one-on-one, client-centered environment. We incorporate advanced manual therapy, Pilates, the MELT method, nutritional consultation, mind-body approaches, and cutting-edge technology including but not limited to Rapid Release Technology, the Neubie by Neufit and Frequency Specific Microcurrent to deliver a truly holistic approach. In addition, we partner with other practitioners such as acupuncturists, naturopaths, psychotherapists, and functional medicine physicians to produce optimal outcomes for our patients.
We are looking for a
Medical Office Administrator who is highly motivated, organized, and ready to lead within a nurturing, fast-paced, and forward-thinking environment. This is an exciting opportunity to become a central figure in a growing practice while helping shape the patient experience and supporting our mission to heal through connection and care.
What You'll Do - Be the warm and professional first point of contact for all patients-setting the tone for an exceptional client experience
- Manage appointment scheduling, billing, and accurate EMR documentation
- Supervise and mentor interns, externs, and students; provide structure, accountability, and guidance
- Collaborate with the owner, therapists, aides to ensure smooth daily operations
- Ensure compliance with HIPAA and all applicable healthcare regulations
- Maintain supply inventory and place timely orders to ensure clinical readiness
- Help evaluate and implement operational improvements to enhance patient care and clinic efficiency
- Maintain and troubleshoot basic clinic technology and communication systems in coordination with IT
- Monitor and respond to client inquiries within 24 hours, ensuring no opportunity for care is missed
- Oversee accurate billing, charge capture, and ensure revenue goals are supported
- Support light marketing and content workflows (social media, YouTube, podcasts, CRM via physiofunnels) - you will be managing interns in this capacity
- Compile and track business data (e.g., patient visits, revenue, lead generation) to assist in strategic planning
What We're Looking For - 2+ years of experience in medical or wellness office administration (physical therapy or chiropractic setting strongly preferred)
- Friendly, confident, and empathetic communicator-both written and verbal
- Strong organizational and multitasking skills, with exceptional attention to detail
- Positive, proactive, and resourceful-someone who brings ideas and solves problems independently
- Tech-savvy: comfortable with EMR platforms (WebPT or Kareo), Google Workspace, Microsoft Office, and CRM software (physiofunnels a plus)
- Experience supervising interns, students, or junior staff
- Enthusiastic about holistic wellness and aligned with our mission to deliver compassionate, individualized care
Compensation- Competitive pay: $43-$50/hour depending on expertise
Why Join Us? - You are able to work 20-29 hours a week in a welcoming, boutique, and highly specialized wellness clinic in beautiful Newport Beach
- Schedule is flexible
- Become part of a collaborative, heart-centered team that truly cares about each other and our patients
- Be involved in community education through wellness events and free workshops
- Opportunities for growth within the company based on performance
- Make a difference in people's lives every day by supporting their journey to recovery and wellness - we regularly help people recover function who were unable to achieve the same result elsewhere