Marketing Manager / Proposal Coordinator
Location: Lodi, CA 95242
Job Type: Full-Time, 40 hours per work week
Salary: $75,000 - $90,000 per year + Benefits
NJA Architecture is a design-driven practice rooted in the belief that architecture can meaningfully connect culture, people, and place-and that thoughtfully designed environments have the power to positively shape lives.
Our portfolio spans a wide range of project types, including wineries and breweries, civic and cultural institutions, multi-family and mixed-use developments, museums and exhibitions, places of worship, urban planning, and interior design.
We operate as an open studio, fostering a creative and collaborative environment where ideas flow freely. Weekly design critiques invite the entire team to step away from individual work, gather around the table, and engage in thoughtful dialogue-encouraging a culture of openness, connection, and continuous design exploration.
Position Overview
We are seeking a motivated and detail-oriented Marketing Manager / Proposal Coordinator to lead the development of compelling RFP/Q responses and marketing materials. This individual will play a key role in supporting the firm's marketing and business development efforts across a range of initiatives-from proposal management and public relations to social media coordination.
Key Responsibilities
- Proposal Management:
- Lead the planning, writing, and production of responses to RFQs and RFPs. Coordinate with firm leadership, technical staff, and marketing team to ensure timely, high-quality submittals. Write and edit proposal content as needed.
- Submittals & Awards:
- Serve as the main coordinator for design award submissions. Manage schedules and organize all tasks related to proposals, qualification packages, presentations, and submittals.
- Content Development:
- Maintain and update marketing content, including project data sheets, staff resumes, and boilerplate language. Oversee internal marketing databases.
- Marketing Asset Management:
- Organize and maintain all electronic and physical marketing files-resumes, project sheets, images, interview content, and presentation materials.
- Public Relations & Media:
- Draft and distribute press releases. Support article writing and placement in relevant publications. Coordinate across traditional and digital PR channels.
- Social Media & Web Management:
- Manage website updates and content creation. Develop and implement social media campaigns. Track performance analytics and adjust strategies accordingly.
- Graphic Design & Visual Media:
- Support graphic layout for proposals and presentations. Oversee professional photography and video production to document projects.
- Collaboration & Coordination:
- Work closely with proposal teams, consultants, photographers, printers, and other vendors. Coordinate logistics for proposal reproduction, binding, and delivery.
- Event & Newsletter Management:
- Plan and coordinate firm events. Lead the creation and distribution of client-facing newsletters.
- Editing & Proofreading:
- Provide editing, formatting, and quality assurance for technical and marketing content.
Qualifications & Requirements
- Minimum 2 years of experience in marketing, communications, or public relations-preferably within the Architecture/Engineering/Construction (A/E/C) industry.
- Bachelor's degree in Marketing, Journalism, Communications, English, Business, or a related field preferred.
- Strong writing, editing, and communication skills.
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
- Advanced proficiency in Adobe Creative Suite, especially InDesign (template creation experience required), Illustrator, Acrobat, and Photoshop.
- Familiarity with CRM software and marketing databases.
- Experience with proposal writing, formatting, and production in the A/E/C industry.
- Strong organizational and time management skills with the ability to handle multiple priorities.
- Self-motivated and able to work independently.
- Detail-oriented, creative, and strategic thinker.
Benefits
We offer a comprehensive benefits package including:
- Health, Dental, and Vision Insurance
- Life Insurance
- 401(k) with Employer Matching
- Paid Time Off and Holidays
- Professional Development Assistance
- Performance Bonus Opportunities
Schedule
- Monday to Friday
- In-person (Lodi, CA 95242)
To Apply
Please submit a cover letter detailing your interest in the role, along with a current resume that outlines your experience and specific responsibilities in previous positions. Please send to
Thank you,