Position Summary
Reporting to the Chief Marketing Officer, this position is central to the daily functions of the Marketing team, ensuring critical projects are executed on time and with excellence. The ideal candidate will have sharp attention to detail, outstanding organizational abilities, and the capability to manage multiple priorities and deadlines in a dynamic, fast-paced environment.
Expectations/Skills
The ideal candidate will excel at managing, collaborating, and communicating effectively with marketing team members, external contractors, strategic alliances, and vendors to ensure seamless project execution. Skills needed, but not limited to: digital marketing, social media, website, content creation, graphic design, brand standards, conference and trade show logistics, and collateral management.
Essential Functions and Responsibilities
- Upholds the Mission, Vision, and Core Values of Marketplace Chaplains in day-to-day activities.
- Offers executive-level support to the Chief Marketing Officer and the Marketing Team, ensuring the management of time-sensitive and confidential matters while addressing project requirements and resolving issues effectively.
- Organizes and coordinates departmental meetings by preparing agendas, arranging logistics, and managing vendor interactions as needed.
- Supports creative staff and any third-party vendors in developing marketing collateral, managing social media initiatives, and contributing to content creation to align with the organization's branding and mission.
- Streamlines team operations by managing communications, drafting essential documents, reviewing data, and maintaining accurate calendars.
- Coordinates and performs a range of staff and/or operational support activities for the team/department; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational needs.
- Organizes, maintains, and helps distribute all marketing and ops-related collateral assets including displays, longevity coins, brochures, etc.
- Composes and edits correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established policies.
- Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements.
- Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering, market trends and analysis and/or forecasting, as specifically directed.
- Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
- Fulfills requisitions for supplies, printing, maintenance, and other services.
- Performs miscellaneous job-related duties as assigned.
- Must comply with assigned work schedule with minimal attendance disruptions.
Requirements
- Bachelor's degree in Marketing, Project Management, Graphic Design, Communications, Business, or a related field.
- 1 - 3+ years of administration experience supporting marketing, sales, or content teams with a track record of overseeing projects from inception to completion.
- Strong decision-making skills, high analytical thinking, and effective contingency planning to address challenges.
- A proactive mindset focused on optimizing workflows and enhancing efficiency.
- Demonstrated excellent oral, written and design communication skills to communicate and interact effectively with leadership, colleagues, chaplains, employees, and visitors.
- Demonstrated skill in working independently and with teams. Skill in completing assignments with minimal supervision and/or direction. Skilled in project management, strategic, analytical, and critical thinking. Demonstrated skill in time management to complete assignments accurately in a timely manner with occasional interruptions and competing priorities. Must be able to adjust priorities quickly, multitask and have excellent organizational skills.
- Demonstrated skill in analyzing information to define and follow up on problems or objectives. Ability to identify solutions and independently act toward solving problems. Demonstrated skill in interpreting and applying policy and procedures related to the position.
- Demonstrated computer proficiency using Microsoft Office (Word, Excel, Access) or other equivalent software, the internet, email messaging, and web-based software applications. Demonstrated skill in developing spreadsheets and databases. Ability to understand and learn new on-line programs.
- Skilled in MS Office Suite Programs and other Graphic Design software.
- Familiarity with social media including LinkedIn and other omni-channel Marketing and Media platforms.
- Should supply examples of past campaigns and creative work/graphic designs.
Work Environment
This position operates in a professional air-conditioned office environment with exposure to fluorescent and LED lighting as well as VDT illumination. Noise levels are low to moderate.
Physical Demands
- Ability to lift and carry up to 20 lbs. at a time.
- Ability to sit for long periods, sometimes up to 3 hours at a time.
- Ability to make repetitive substantial movements (motions) of the wrists, hands, arms and/or fingers.
- Ability to communicate in written or verbal modalities to serve the internal and external customers.
- Ability to stoop, kneel, bend, walk, stand, and move about intermittently throughout the day to retrieve documents and collaborate with others.
Conditions of Employment
Must pass a pre-employment background check.
This role is not generally eligible for remote work, telecommuting, virtual or home-based work.