POSITION TITLE: PR & MARKETING ASSISTANT
Compensation: $22-$24/hr DOE
Status: Full Time; Non-Exempt
Reports to: PR & Marketing Manager
Benefits:
- Up to 100% coverage for employee- health, dental, life and disability insurance
- Voluntary participation in the Promises2Kids Safe Harbor 401k program; up to 4% of salary match annually
- Voluntary participation in the Flex Spending Account
- 10 paid holidays plus an additional floating holiday during your birthday month
- 15 days paid time off (PTO) yearly
- Flexible work environment allows for some remote work
- Continuing Education opportunities
Location: San Diego, CA
OUR STORY
Promises2Kids is dedicated to its mission of creating a brighter future for foster children in San Diego. From the moment children come into foster care and through to adulthood, Promises2Kids provides the hope, support, and opportunities these individuals need to change their lives for the better now and for years to come. Programs include Camp Connect, Guardian Scholars, Foster Funds, and the A.B. and Jessie Polinsky Children's. Learn more about Promises2Kids.org
POSITION SUMMARY
The PR & Marketing Assistant is a support to the PR & Marketing department efforts to ensure Promises2Kids has a positive and prominent presence in the local community. The PR & Marketing Assistant supports the department and staff in implementing its outreach strategy and activities for Promises2Kids. This position offers support to Promises2Kids internal and external communication efforts, which are critical to raising awareness for the organization.
Position requires strong administrative skills to support departmental needs and ensure smooth daily operations. Some of the main duties of this position include administrative tasks, drafting marketing content for use in marketing materials, social media content creation and calendaring, assist in drafting youth success stories (storytelling), updating website, assist with campaigns and events and work closley with multiple in-house depatments to meet PR & Maketing needs. Must excel in time management and have strong organizational skills, demonstrate the ability to prioritize tasks, meet multiple deadlines, and maintain structure in a fast-paced environment. A keen eye for detail is essential, as accuracy and consistency are critical to this role. Flexibility and adaptability are also key, as responsibilities may shift based on evolving team priorities. This position is ideal for someone who thrives on staying organized, delivering high-quality administrative support, and contributing to a collaborative team environment.
DUTIES AND RESPONSIBILITES
- Provide administrative support to the department as needed including tracking, invoicing, and ensuring staff have the items and content needed to carry out Promises marketing objectives.
- Assist with partner/campaign/event benefit tracking and support to partners including sending and securing logos, ads, and other needs.
- Order and update inventory tracking sheet for branded items, letterhead, envelopes, etc. and order supplies to meet department needs.
- Complete, track and submit all department invoices.
- Complete scheduling for the department with individuals (youth, volunteers, and staff) for interviews, recordings, media appearances or other meetings.
- Under the direction of the PR & Marketing Manager, assist in drafting youth success stories which highlight the youth we serve.
- Under the direction of the PR & Marketing Manager, research current statistics as needed for website and marketing materials.
- Assist with updating the website quarterly, or as needed.
- Support Promises2Kids' social media plan which will include both current organizational and fundraising events as well as community engagement.
- Under the direction of the PR & Marketing Manager, post daily messaging for Instagram, Facebook, LinkedIn, YouTube, X, TikTok and Threads.
- Under the direction of the PR & Marketing Manager, assist in creating new social media content, including writing copy and creating digital graphics.
- Under the direction of the PR& Marketing Manager, research social media opportunities and platforms to educate and engage our community.
- Work collaboratively with the philanthropy department to complete direct mail assessments for newsletters and appeal letters.
- Complete media coverage recap reports for Dream On Concert Gala, Foodies 4 Foster Kids, Pinwheels 4 Prevention, and other events.
- Assist with taking photos and videos at events.
- Support campaigns including Foodies 4 Foster Kids, Pinwheels 4 Prevention, and others as developed, including securing partners.
- Create and update a library of media mentions, ads, and stories on Promises2Kids by month for each year, this includes securing print copies as well as digital content.
- Assist with the monthly Advocates for Change class.
- Ensure all staff receive copies of materials that are produced and sent out.
- Represent Promises2Kids in a professional and friendly manner at all times and develop a full understanding of Promises2Kids' mission and role in the community.
- This position is expected to maintain flexibility in scheduling and is expected to work some evenings and weekends to be available to meet participants' needs.
- Plan, coordinate, and attend occasional events to engage and build connections with youth and/or donors.
- Other tasks as assigned.
Qualifications:
- Associate degree or equivalent required.
- Proficiency in various software applications including entire MS Office Suite.
- Experience with social media platforms.
- Demonstrated professional writing skills and proof reading skills.
- Excellent interpersonal skills, including the ability to work with a variety of people and represent Promises2Kids in a positive and professional manner to all staff, visitors, donors, and the community.
- Ability to work independently, demonstrate initiative, and to complete and report on assignments.
- Ability to work under pressure, set priorities and meet deadlines.
- Ability to have a flexible schedule as some nights and weekends are required
- Able to work as part of a close-knit team.
- Ability to handle sensitive information with confidentiality, diplomacy, and tact.
- Ability to pay attention to detail and remain oriented to the "big picture" and established goals.
- Excellent organizational, management, and problem-solving skills.
- Must be able to successfully pass the child abuse clearance, fingerprinting, and background check.
- Must possess reliable personal transportation, current driver's license in good standing, car registration, and auto insurance if providing transportation for individuals receiving services or driving for company purposes.
Promises2Kids is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.