Manager Business Services

Description

Governors State University is seeking to hire a Manager of Business Services to be responsible for performing various supervisory and operational duties for the Procurement and Business Services Department. This person will perform general billing and budget management support functions. The Manager of Business Services will work closely with Financial Services and Procurement administration to provide information and services to university employees and external customers regarding related vendors and various departmental services.

Essential Responsibilities

30% Operational Oversight

• Responsible for daily operations of Business Services including print shop, mail services, receiving/distribution, and property control processing. Manages staff recruitment, training, and performance evaluations to achieve organizational goals. Approve and administer staff timesheets; ensure records are properly recorded and accurate. Motivates employees to achieve ultimate productivity and performance.

• Manage monthly departmental billing statements, ensuring accuracy and timeliness. Produce monthly ad hoc and annual reports.

• Assist Assistant Vice President with various projects and make recommendations for improvements.

• Collaborate with other departments serving as a liaison between the university and external vendors.

• Streamline processes to improve operational efficiency. Provide the most efficient resolution to user department, implementing and maintaining resourceful administrative systems and procedures.

• Create and manage DocuSign forms for Business Services.

20% Budget Management and Billing

• Coordinates and secures quotes/proposals for Business Services equipment. Assures compliance with state and university policies.

• Review and approve all purchases and expenditures for Business Services. Performs functions such as budget preparation, reconciliation, and data management. On a quarterly basis, provide Assistant Vice President with overview of expenditures and sale transactions.

• Oversee departmental billing/statements processes and procedures.

• Coordinate and/or facilitate special projects.

30% Property Control Management and Maintenance

• Manage the review of commodity and paper inventory.

• Oversee annual inventory including downloading inventory listing into scanners.

• Work with the State of Illinois for the disposition and deletion requests of university property.

• Create annual files for inventory certification. Ensures compliance with university procedures and policies, and state regulations.

• Coordinate with internal/external auditors during the annual audit process.

• Create quarterly reports of asset additions and deletions for Financial Services.

• Run reports, analyze data, and verify information in the ERP system.

• Collaborate with Information Technology Services the relocation of surplus IT equipment, furniture, etc., via the DocuSign approval procedure.

• Maintains electronic receipt of all information including asset possession forms and receiving documents.

• Implement and maintain efficiency in the property control approval procedures.

15% Fixed Assets

• Coordinate with Financial Services for the surplus of fixed assets.

• Maintain relevant data related to equipment, fixed assets, and asset tracking.

• Coordinate with Financial Services for assets audits and State of Illinois reporting obligations.

5% Other duties as assigned

Salary Range: $44,807.18 to $55,429.00.

This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: .

Required and Preferred Qualifications

Minimum Qualifications:

Bachelor's degree in accountancy, business administration, management, or a closely related field.

OR

Three (3) years of work experience in accounting, business administration, fiscal management, or
closely related experience.

OR

A combination of such education and/or work experience totaling three (3) years as measured by the
following conversion table or its proportional equivalent:
30 semester hours equals one (1) year
60 semester hours or an Associate's degree equals eighteen (18) months
90 semester hours equals two (2) years

Preferred Education and Experience:

• Bachelor's degree in accounting, business administration, or closely related field.

• Minimum of five (5) years of experience in a similar business operation or logistics
environment.

• Minimum of five (5) years of supervisory experience.

• Experience working with property control, inventories, and asset tracking.

For more information regarding this classification, visit: Business Manager Spec Details

REQUIRED ATTACHMENTS:

Cover Letter

Resume

List of Professional References

College Transcript (In order to have your college credits considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts which includes the earned degree and conferred date.)

Supplemental Information

DOCUMENTATION REQUIREMENT:
For consideration, applicants are required to attach the following:
1: All College/University Transcripts. (In order to have your college credits considered to meet the minimum qualifications, you must attach a copy of your college/university transcripts).
2: Online Application - Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).
3: Cover Letter.
4: Resume.
5: A list of three Professional References (We will only contact your references if you are a finalist).

RESIDENCY REQUIREMENT:
Illinois residency required within 180 days of the hire date.

CREDENTIAL ASSESSMENT EXAM DETAILS:
This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position have been met.

VETERAN'S PREFERENCE POINTS:
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense - DD214 / DD215
2: National Guard - NGB22 Form
3: Discharge Orders
4: Reserves - DD256 Discharge Certificate

Note: Documentation must be received by the closing date of this posting.