JOB SUMMARY: Responsible for overseeing the administrative functions of the Corporate Disbursements team primarily responsible for timely and accurate vendor payments across the company. Drive departmental and intercompany transformation initiatives aimed at automation, digitization, and improvements in operational efficiency while ensuring SOX compliance for such initiatives.
DUTIES & RESPONSIBILITIES:
- Lead, mentor, and manage the A/P Administrative Team to ensure timely and accurate processing of payments
- Serve as a key stakeholder in transformation and process improvement initiatives, including design and implementation of A/P automation technologies.
- Directly manage T&E Audit Process, and related Concur configuration
- Oversee maintenance of the Vendor Master including relations with vendors to ensure enrollment in company third party payment platform.
- Manage P-Card and Corporate Card Administration
- Prepare of G/L reconciliations for A/P, A/P Clearing, and Concur Payable Accounts
- Prepare of Unclaimed Property filings, reconciliations, annual state filings, and related due diligence process
- Perform Annual 1099 issuance, IRS reporting, and discrepancy resolution process including initial transition of responsibility from Transformation Team
- Review of A/P Audit Claims and tracking of claims for invoiced processed in error in coordination with A/P Recovery contractor
- Coordinate document/information gathering to support external auditor PBC requests and internal control testing.
- Support Director with regular review and update of SOX Narratives and internal controls
- Complete monthly/quarterly A/P Debit Balance Aging and reserve analysis.
- Review and release of company A/P payments batches from various banking platforms
- Perform Financial Concurrence review for Non P/O invoices.
- Perform other job-related functions as assigned by department Director
QUALIFICATIONS
DEGREE TYPE: Bachelor's Degree
FIELD(S) OF STUDY: Accounting, Finance, or Business Administration
EXPERIENCE:
- Minimum 5 years of Accounts Payable and/or Accounting experience
- 3 years supervisory experience.
- Experience with transformation initiatives including system(s) and process change.
COMPETENCIES/SKILLS:
- Working experience with People Soft Financials or other accounting system is preferred.
- Proven track record of involvement in accounting transformation projects.
- Strong analytical aptitude is desired for problem solving and proposing long-term solutions which promote increased efficiencies
- Demonstrated proficiency in Microsoft Office Suite including Outlook, Word, and Excel to create emails and excel reports is required.
- Exceptional verbal and written communications skills to interact with vendors and team members from various departments.
- Must be able to work well under pressure and in a fast-paced, complex, and highly matrixed organization while meeting strict deadlines and maintaining the highest quality of work.
CERTIFICATIONS/LICENSES:
- CPA and/or PMP (or equivalent) preferred but not required
To Executive Search Firms & Staffing Agencies: NCLH does not accept unsolicited resumes from any agencies. All unsolicited resumes will be considered NCLH property, and NCLH will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting the NCLH Human Resources Talent Acquisition Department.