Position Number:SE1866.00000
Position Title:Manager, Accounts & Federal Work Study
Job Type:Staff
FT/PT:Full-Time
Employee Class Description:P1-Staff exempt
General Position Description:Performs highly responsible administrative, accounting, analysis, and reconciliation duties. Responsible for account reconciliation of federal and state financial aid records (in excess of $100 million) between federal and state systems, financial aid, and accounting records. Manages the resolution of discrepancy and error reports generated by several automated systems.
Leads and administers the State of Florida scholarships and Grant programs which includes reporting, reconciliation, and expenditures of funds.
Manages and provides direct oversight for the Federal Work Study (FWS) program collegewide and FWS training for students and staff. Conducts interviews of potential employees for positions off-campus and works collaboratively with external employers to ensure compliance with federal regulations.
Must exercise considerable initiative and be able to work independently. Incumbents in this job classification are accountable for ensuring compliance with federal regulations and safeguarding the institution's eligibility to participate in Title IV Programs. Assists Director(s) in developing and implementing internal policies/procedures. Reviews and assists in accessing regulatory compliance within college.
Flexible Work Arrangement:Primarily Remote: Employee performs the majority of job duties remotely and may occasionally work on site, based on operational needs with advance notice, when possible.
Grade:2031
Exemption Status:Exempt
Posting Number:S3203P
Location(s):Orlando, FL 32811 - West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs):Monday-Friday 8:00AM-5:00PM (Subject to change depending on business needs)
Number of Vacancies:1
Posting Start Date:05/22/2025
Posting End Date:06/15/2025
Open Until Filled:No
Quicklink for Posting:Salary Range:$53,956 - $60,700 per year
Description of Job Function:1. Oversees and ensures the awarding and expenditures of state and campus-based programs. Reconciles State of Florida disbursement rosters with financial aid and accounting records. Ensures that all reporting deadlines are met.
Description of Job Function:2. Reconciles all federal and state financial aid records with the accounting department monthly to send to Federal and State Offices. Conducts year-end reconciliations by established federal and state deadlines (in excess of $100 million).
Description of Job Function:3. Manages the FWS program, supervising staff indirectly and conducting FWS workshops and training for staff and supervisors. This includes:
• Conducting preliminary student interviews and determining eligibililty
• Coordinating with supervisors (on and off campus) about expectations and reporting
• Monitoring expenditures by student to ensure over awards do not occur
• Reconciling and processing FWS program payroll and accounting records bi-weekly
• Coordinating outreach efforts for the FWS program
Description of Job Function:4. Resolves awarding and disbursement discrepancy reports to ensure mandatory reporting deadlines; works directly with appropriate Federal and State agencies as needed. Runs reports from SCT Banner software to locate possible errors and problems with federal and state funds, resolving as necessary.
Description of Job Function:5. Assists the Financial Aid Leadership in the preparation and submission of major federal and state annual reports. Assists the Director in developing, updating, and implementing appropriate internal policies and procedures required to ensure compliance.
Description of Job Function:6. Works with state, federal, or internal auditors to locate records and information required for yearly audits.
Description of Job Function:7. Processes concurrent Nursing Report in conjunction with UCF. Adjusts Bright Futures awards to include concurrent enrollment and ensures reporting to the state.
Description of Job Function:8. Administers monetary awards from the Business Office and posts them as resources to student accounts. Manages adjustments and reporting of stale date checks sent monthly from the Business Office.
Description of Job Function:9. Serves on Student Services teams and committees and on the Financial Aid Leadership Team. Participates in annual training and professional organizations to keep abreast of new information and program changes to be implemented.
Description of Job Function:10. Serves as liaison for financial aid with other departments, providing communication, training, and assistance with problems.
Description of Job Function:11. Performs other related duties as assigned.
Drivers License Requirement:Not Applicable
Required Minimum Education:Associate's Degree from a regionally accredited institution, or any equivalent combination of related education, training, and/or experience which provides the required knowledge, skills, and abilities to perform the essential functions.
Other Required Qualifications:Three (3) years of relevant financial aid experience.
Preferred Education & Field of Study:Preferred education Bachelor's degree from a regionally accredited institution in business, accounting, bookkeeping systems or related area.
Preferred Type of Experience:Experience with automated financial aid systems, to include SCT Banner and reconciliation experience. (The three (3) years of relevant financial aid experience referenced in the "Other Required Qualifications" section would still be required.)
Knowledge, Skills and Abilities:Knowledge of standard accounting procedures and knowledge of federal Title IV regulations.
Advanced ability to utilize office productivity software programs to create spreadsheets, reports, and training materials.
Ability to perform detailed, highly complex, and accurate work and manage multiple projects with competing deadlines.
Ability to reason and take considerable initiative, working independently.
Must qualify for access to NSLDS, COD or other secure federal websites.
Ability to communicate effectively both orally and in writing to include conducting presentations.
Ability to work effectively in a diverse community and meet the needs of diverse student populations.
General Working Conditions:This job operates in a professional office environment and throughout the College's worksites and grounds. Within the professional office environment, the employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. The noise level in the office work environment is usually quiet and occasionally moderate.While operating outside of the office environment, the employee may be exposed to elements including but not limited to wet/humid weather, extreme temperatures, dirt, dust, fumes, smoke, and unpleasant odors. The role may also involve hazards or physical risks, which require comprehending and following basic safety precautions and may require Personal Protection Equipment. The noise level in the work environment is usually moderate and occasionally loud.
Typical physical competencies include but are not limited to remaining stationary, moving, ascending/descending, positioning self, reaching, lifting/moving objects weighing between 5-100 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
Job specific working conditions:Must not be in default on a Federal Student Loan or in an overpayment of a Federal Grant .