Management Assistant

Salary : $66,373.45 - $84,963.63 Annually
Location : City of Brea-Civic Center
Job Type: Full-Time
Job Number: 8
Department: Multiple Departments
Opening Date: 05/06/2025
Closing Date: 5/20/2025 5:00 PM Pacific

Description
There are currently two (2) openings: one (1) in Administrative Services and one (1) in Police Services. The eligibility list established from this recruitment may be utilized for future Management Assistant vacancies
Under general supervision, performs a broad range of technical and administrative support of departmental functions and programs; and provides responsible administrative assistance to management staff; performs other related duties as required.
DISTINGUISHING CHARACTERISTICS

This is the entry-level paraprofessional classification that may be used for a wide variety of technical/paraprofessional assignments in any City department. Incumbents in this classification are responsible for performing, coordinating, and/or administering a variety of responsible, confidential, and/or complex technical and administrative duties in support of the assigned department's programs and operations. Incumbents are expected to perform the full scope of assigned duties. Job assignments are in specific departments and/or programs, where incumbents are expected to assist the department director, division manager, and/or higher-level analysts with operational, and administrative functions. This classification is distinguished from the next higher classification of Management Analyst I in that the latter performs professional-level duties and has full responsibility for assigned programs and projects and performs extensive budgeting work.
SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the department director, Senior Management Analyst, or designee.
No supervision is exercised.

Examples of Duties
Essential job functions include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change, or rescind work assignments as needed).
Performs various entry-level administrative and routine analytical support duties in assigned City department including conduct research, analyze data, and prepare written and/or oral conclusions and recommendations on assigned projects, including preparation and presentation of City Council items; assist in the preparation of grants; and prepare forms, procedures, manuals, and regulations aimed towards more effective methods of operation.
Prepares and updates a variety of departmental forms, manuals, and informational materials.
Develops and/or maintains automated tracking systems for a variety of programs.
Responds to inquiries and provides information regarding departmental programs, policies, and procedures; researches and explains policies, practices, and requirements; refers callers and visitors to appropriate staff as appropriate.
May serve on administrative and departmental committees on behalf of the assigned department.
Coordinates activities with other divisions and City departments and assists others in the performance of related tasks.
Performs other related duties and responsibilities as required.
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Typical Qualifications
Experience and Education :

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential functions of the position. A typical combination is:
Experience

One (1) year of increasingly responsible clerical, technical, and routine administrative experience is desirable. Previous administrative, clerical, or technical work experience in a public sector agency performing administrative work may supplement education.
Education

High school graduation or GED is required. College-level coursework in public administration, accounting, or a related field.
Equivalent to a Bachelor's degree from an accredited college or university with major study in in public administration, business administration, finance, economics or closely related field is desirable.
A Bachelor's degree may substitute for one (1) year of experience.
Licenses and Certificates :

Possession of a valid driver's license issued from the California Department of Motor Vehicles.

Supplemental Information
TO BE CONSIDERED

If you are interested in this outstanding opportunity, please visitto submit a City of Brea electronic employment application.

Applicants are encouraged to apply early. Resumes cannot be accepted in lieu of a City of Brea employment application. The City of Brea cannot accept responsibility for notifying candidates of incomplete applications. It is the candidate's responsibility to make sure the application is properly submitted.

THE SELECTION PROCESS

Shall consist of two phases: (If you should need assistance in completing the employment application or in participating in the selection process, please notify Human Resources prior to the filing deadline or as soon as possible).

Phase One - Application Review: The first phase of the selection process shall be a detailed review and appraisal of each candidate's application. Those candidates determined to be most qualified on the basis of education and experience, as submitted, may be invited to participate in the next phase of the selection process. No weight shall be assigned to this phase of the selection process.

Phase Two - Oral Appraisal Interview: Candidates who receive a minimum score of 70% on this phase shall have their name placed on the Eligibility List for Management Assistant. Eligibility Lists are generally valid for one year. Once the list is established, the hiring department may conduct follow-up assessments.

Prospective candidates must successfully complete a thorough background review. Upon a contingent offer of employment, prospective candidates must successfully complete a medical examination and provide proof of legal work status. All new employees will be fingerprinted as a part of the employment process and a criminal history check will be conducted with the Department of Justice and Federal Bureau of Investigation.

In accordance with Government Code Section 3100, City employees, in the event of a disaster are considered disaster service workers and may be asked to respond accordingly.

THE CITY OF BREA RECRUITS, PROMOTES, AND HIRES WITHOUT REGARD TO RACE, COLOR, RELIGION, PHYSICAL DISABILITY OR CONDITION, GENETIC INFORMATION, SEX, SEXUAL ORIENTATION, AGE OR NATIONAL ORIGIN, EXCEPT IN THOSE SPECIFIC INSTANCES WHEREBY A BONA FIDE OCCUPATIONAL QUALIFICATION DEMANDS OTHERWISE. THE CITY OF BREA HIRES ONLY UNITED STATES CITIZENS OR LAWFULLY AUTHORIZED ALIENS.

The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.
The City of Brea offers a comprehensive benefit package for eligible employees and their dependents for the Brea City Employees' Association (BCEA) members, including:

SALARY RANGE: Composed of eleven (11) steps. Merit step increases are based on satisfactory performance.

RETIREMENT: Membership in CalPERS. Classic CalPERS members will be enrolled in the 2% 55 retirement formula and pay the employee's 7% share. New CalPERS members, or returning CalPERS members with a break in service greater than six months, will be enrolled in the 2% 62 retirement formula and will be required to pay 50% of the normal CalPERS cost (currently 6.25%). The City does not participate in Social Security; however, employees pay the cost to participate in Medicare.

HEALTH INSURANCE: The City provides up to $1,550 per month towards health insurance for employee and dependents through the CalPERS Health Benefit program. Alternatively, there is a $325 medical opt out payment for employees who are insured outside the City's insurance coverage.

GROUP INSURANCE PROGRAMS : Available to eligible City employees and qualified dependents. These programs include dental, vision, supplemental life and accidental death and dismemberment insurances.

FLEXIBLE SPENDING ACCOUNTS: Available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.

RETIRMENT SAVINGS ACCOUNT: The City offers a voluntary 457 (b) Deferred Compensation Plan for an additional tax-deferred savings option.

WELLNESS REIMBURSEMENT: Up to $500 per fiscal year to be paid out second pay in July for employees who are on payroll on July 1.

BILINGUAL PAY: $100 per month for eligible languages in addition to English.

TUITION/CERTIFICATE REIMBURSEMENT: Employees are eligible for tuition reimbursement/certificate reimbursement based on their bargaining group.

HOLIDAYS: Twelve (12) designated holidays provided per year.

GENERAL LEAVE: Employees shall earn and accrue vacation and sick leave time based on their bargaining group.

UNIFORM ALLOWANCE: . click apply for full job details