Maintenance Parts Room Clerk

Description

OVERHILL FARMS INC.

JOB DESCRIPTION

CLASSIFICATION: Maintenance Parts Room Clerk

EFFECTIVE DATE: 09/28/2023

REPORTS TO: Maintenance Manager

DEPARTMENT: Maintenance

EXEMPT/NON-EXEMPT: Non-Exempt

Overhill Farms is a leading custom manufacturer of high quality prepared frozen foods, serving customers in the branded retail, private label and foodservice sectors. We provide a one-stop solution that offers new product development or precise replication of existing recipes as well as product manufacturing and packaging. Our custom product lines include poultry, meat and fish specialties, pastas, soups, sauces, certified organic and vegetarian offerings. These can be prepared as entrées, plated meals or bulk-packed meal components.

Overhill Farms: A custom manufacturer of high-quality frozen food products

SUMMARY:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Works closely with the Maintenance Manager to ensure the mission, vision, and a set of measurable objectives are achieved for the Maintenance Department.
• Works with the Maintenance teams (Buyer, Maintenance Clerk, Planner and Maintenance Manager/Supervisor) to accomplish long- and short-term maintenance plans
• Verify all purchasing for the Maintenance department to efficiently meet quality standards and production daily requirements.
• Ensure all materials and supplies needed for daily production operation are available in stock.
• Properly maintains the COGZ system updated to control and enter all incoming and outgoing materials of the partsroom.
• Maintain computer files of all parts by proper item number, location and account number, and ensure that parts are stored in the proper location.
• Ensure that all parts entering or returned to the stock are in good working condition prior to being added to inventory.
• Monitor fast moving parts and visually inspect that there is min and max quantity of part in bin. Make adjustments to reconcile any discrepancies.
• Works closely with area maintenance mechanics to keep current with maintenance projects and equipment changes. So, parts room levels match equipment requirements for critical spare parts.
• Create labels and post part numbers on all the bins.
• Establish minimum and maximum stock levels to the lowest possible amount without jeopardizing ability of plant to run.
• Obtain copies of all purchase orders and parts packing slips for verification of items purchased as required, utilizing COGZ computer system.
• Review parts manuals, catalogs, etc. for part numbers, nomenclature and/or dimension information to order parts.
• Notify requester upon receipt of parts requested as soon as possible.
• Performs monthly cycle counts to report, review and correct any discrepancies with the team.
• Process return forms for pick ups and make signed copies for the team. Note "Return" on packing list.
• Issues copy of PO for parts receipts for the received items for the team.
• Works closely with accounts payable to ensure an efficient invoice process and parts/services payments.
• Follow through for parts on back orders and complete pending PO.
• Ensure getting credit for parts returned, damaged and/or missing.
• Ensure all parts obtained from the parts room are properly documented in order to avoid discrepancies during cycle counts.
• Signed out parts are to be balance from stock throughout COGZ.
• Performs all other duties as assigned by the Maintenance Managers.

General Duties:

Supports production, utilities and facility equipment with critical parts and tools, as required. May include any of the following areas listed below:

• Provides support in inspecting equipment for wear to replace/repair prior to failure.
• Promptly provides support to attend a breakdown or malfunction ae required.
• Supports maintenance and repair of forklifts as required.
• Supports training of current and new maintenance team as needed.
• Works with the maintenance buyer to meet department objectives.

Other Duties:

• Responsible for performing job tasks in a safe and efficient manner.
• Identifies areas for improvement of efficiency
• Reports the status of activities in a written and verbal manner on a daily basis.
• Ensures that a good working relationship with other areas and the entire maintenance team is maintained.
• Identifies areas for improvement of efficiency.
• Maintain and clean all part bins at all times.
• Operate industrial forklifts, pallet jacks, pick up trucks, and other company vehicles, as required.
• Provides support to other areas when required.
• Comply with all company policies and procedures including safety rules and Good Manufacturing Practices. Includes use of appropriate PPE.
• Attend all employee trainings and meetings.

Equal Opportunity Employer, including Veterans and Individuals with Disabilities