Maintenance Clerk

Description:

Purchases and stores spare parts for equipment and facility maintenance.

Essential Duties and Responsibilities

• Properly generates purchase order and assigns identifying number.
• Orders parts based on consumption, mechanic requests, preventive maintenance schedule and special projects to maximize efficiency and minimize down time.
• Telephones, faxes, or contacts vendors by email or internet to order parts.
• Compares receivers against requisitions to verify quality and quantity of merchandise received.
• Stores and maintains parts in storeroom bins,
• Keeps records of parts received and issued, and inventories parts in storeroom periodically.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Assists Projects Manager and Maintenance Manager with budgeting process as needed.
• Works cooperatively with Finance Department to ensure all maintenance related PO's are properly inputted, processed, and documented.
• Performs necessary reporting as required by management.
• Assists as needed with front desk phone/reception coverage.
• Follows instructions and responds to management and supervisor direction.
• Writes and speaks clearly and informatively and able to read and interpret written information.
• Demonstrates accuracy and thoroughness and completes work in timely manner.
• Able to deal with frequent change, delays, or unexpected events and reacts well under pressure.
• Follows policies and procedures and uses equipment and materials properly.
• Observes safety and security procedures and reports potentially unsafe conditions.
• Strives to continuously build knowledge and skills.
• Is consistently at work and on time and commits to long hours of work when necessary to reach goals, including weekend work as needed.
• Possesses the Skills and Knowledge, and is able to meet the Physical Demands and perform in the work environment described in the Work Environment section below.

Skills & Knowledge

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have proficient typing and computer skills and knowledge of Database software (MS Access); Internet software; Order processing systems (MP2); Spreadsheet software (MS Excel), Word Processing software (MS Word) and Email software (Groupwise).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions. The noise level in the work environment is usually moderate, however the employee may be required to enter production areas where the noise level is usually loud and hearing protection is required.