Maintenance Administrative Assistant

Oxford, Massachusetts

Waste Connections
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Pratt Waste & Recycling has an immediate position available for a Maintenance Administrative Assistant at our transfer station in Oxford, MA.

Pay: $23.00 per hour

Schedule: Monday through Friday, 7:00am to 4:00 pm.

Job duties:
  • Manage daily administrative operations of a department including compliance, policies and procedures, expense reports, onboarding, etc.
  • Maintain shop filing system for a large fleet, maintain hard copy truck /equipment maintenance, mechanic, and compliance files to company standards
  • Order parts for the team.
  • Inventory purchasing, stocking and distribution
  • Maintain RTA parts management software
  • Maintain parts room in accordance with Company policy
  • Warranty tracking
  • Prepare reports as needed using Excel
  • Maintain company PO log and prepare shop A/P for approval
  • Maintain shop truck files
  • Manage oil sample program
  • Vendor Communication and management
  • Conduct self in an appropriate and safe manner, in accordance District / Company Safety policy.
  • Manage accounts payable process for Maintenance Department.
  • Promote Waste Connections standard operating procedures, which assure efficient environmentally correct and safe workplace practices.
  • Demonstrate the ability to become proficient in the use of proprietary operational systems.
  • DMV Registration Tracking and record keeping.
  • Other clerical duties assigned as needed.
Requirements include:
  • Minimum 1 to 2 years in the automotive industry
  • 2 or more years of experience as an Administrative Assistant in a fast paced work environment.
  • Strong work experience utilizing MS Word, Excel and Outlook professionally.
  • Exceptional organizing and coordinating skills.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to foster a cooperative work environment.
  • Ability to learn company specific programs and policies.
What we offer:
  • Competitive Compensation
  • 401(K) with company match; let us help you save for your future
  • Healthcare; Medical, Dental, Vision
  • Perks, perks, perks. Employee Assistance Mental Health Program, Emergency Travel Assistance, Prepaid Legal Plan, Scholarship Opportunities for kids, Employee Stock Purchase Plan, Employee Relief Fund
  • Insurance: Life, Short Term/Long Term Disability
Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

Date Posted: 20 September 2024
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