General Purpose:
Supports managers and employees through a variety of tasks related to organization and communication. Provides general administrative support to the maintenance department.
Essential Functions:
- Work with-in ERP to enter purchase requisitions/reprint work orders/close work orders
- Order/restock material/parts to replenish inventory in designated areas
- Maintain purchase order log as it pertains to orders, shipping dates, tracking numbers etc
- Follow up with the suppliers on orders needed
- Research material/parts for departments as needed, purchase materials/parts
- Serve as the primary contact for all vendors (limited to non-capital projects)
- Maintain mechanics time keeping log for work orders
- Maintain monthly On-Call calendar
- Update work order log weekly
- Complete monthly safety cards, quality inspections, and housekeeping audits
- Maintain a digital library of maintenance documents
- process invoices for accounts payable
- Any other assigned duties
Supportive Functions:
In addition to performance of the essential functions, this position may be required to perform a combination of supportive functions based on business needs:
- Enter production and receiving data into SAP system
- Prepare and ship samples per request of sales manager and technical personnel
- Prepare manifest documents for hazardous and non-hazardous waste shipments for off-site disposal
- Prepares packages and documents for UPS and FedEx shipment
- Support plant and maintenance managers with purchasing functions
- Stay current on MRO buying activities
Knowledge, Skills & Abilities:
- Previous experience as an administrative assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment
- Proficiency in MS Office
- Excellent time management skills and ability to prioritize
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Ability to multitask
Education/Experience Guidelines:
• High School Diploma
• Associates Degree or Equivalent Preferred
• 2-5 Years of relevant experience