Mail Clerk

Salary: $37,782.00 - $48,776.00 Annually
Location : Wake County, NC
Job Type: Permanent Full-Time
Job Number: 25-05859 CR
Department: Adult Correction
Division: Chief of Staff
Opening Date: 05/06/2025
Closing Date: 5/15/2025 5:00 PM Eastern
Job Class Title: Administrative Specialist I
Position Number:
Section: Combined Records
Salary Grade: NC08

Description of Work
This position is responsible for the mail received within the Auditing Section of Combined Records, consisting of legal documents from the sentencing court which affects the offender's structuring of sentences and release dates. These documents consist of amended, corrected, modified, re-sentencing judgments and commitments, court orders, appeals, etc. This position must identify all documents by name checking active and inactive records, prioritize and sort depending upon the release date of the offender. Handles all incoming mail from diagnostic centers and/or prison units which consist of judgments and commitments, must date stamp, alphabetize, check existing pending files, divide among auditing staff; enter offender data into the Offender Population Unified System (OPUS); must keep log of all incoming new admissions and additional sentences, assigning them to appropriate staff with entry into OPUS. Assist the Program Coordinator IV (Auditing Supervisor) and other Management staff with any other assigned duties for the need of the agency.
Working hours are Monday - Friday 8:00 - 5:00pm
Note to Current State Employees
State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
Knowledge, Skills and Abilities / Competencies
The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. If you would like more information on how to apply for our jobs through the state application and/or more information on Knowledge, Skills and Abilities (KSAs), click on the following resource links: Introduction to the State Government Job Application and/or Knowledge, Skills and Abilities (KSAs). Note: To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Documented one year of Administrative Office Experience.
• Proven knowlede of the Offender Population Unified System (OPUS).
• Documented basic computer operations, database systems and Microsoft Office Suite.
• Proven strong organization skills; ability to multi-task with large volumes of work.
• Proven ability to read and understand a wide variety of court documents.
• Demonstrated ability to work under pressure in a high stress work environment.
• Proven ability to work in a detailed Oriented work environment

Management Preference

• A working knowledge of the Offender Population Unified System (OPUS) and familiarity with court documents.
• Working knowledge of DACJJ Policies and Procedures.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
See for details.

Minimum Education and Experience High school diploma or General Educational Development (GED) diploma and two years of related administrative experience

OR

Equivalent combination of education and experience.
Supplemental and Contact Information
Come Join Us To Make A Difference.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
The Combined Records section is responsible for the development and maintenance of offender records and the calculation of sentences for all offenders who are incarcerated in the North Carolina Department of Adult Correction facilities. The staff at Combined Records obtain information from a variety of sources, including the courts, the Post-Release Supervision/Parole Commission, the North Carolina Department of Justice, the Attorney General's Office, and federal, state, and county law enforcement agencies. The section also provides auxiliary services to the Post-Release Supervision/Parole Commission, Community Supervision, and the Extradition Office.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements:
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction:
• Per, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in theThis is in addition to submitting fingerprints during the application process.
• If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the Applicant Support Help Line at . For technical issues with your application, please call the Applicant Support Help- Line at . If there are any questions about this posting other than your application status, please contact Lisa Byrd at
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

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To receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees . click apply for full job details