Minnesota Management and Budget (MMB) is a state agency that serves the people of Minnesota by providing the state with leadership and guidance to support efficient and effective government, a world class workforce, and responsible financial management.
Job Details Working Title: MAD Administrative Assistant Job Class: Office & Administrative Specialist, Principal Agency: Minnesota Management & Budget - Job ID: 86390
- Location: St. Paul
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 05/21/2025
- Closing Date: 06/02/2025
- Hiring Agency/Seniority Unit: Minnesota Management & Budget
- Division/Unit: Enterprise Communications and Planning / Management Analysis & Development
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: Rarely - less than 5%
- Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: 658 Cedar Street, Suite 400, St. Paul, MN 55155
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary Minnesota Management and Budget (MMB) is seeking an Administrative Assistant to support the clerical and administrative functions of the Management Analysis and Development (MAD) Section. MAD is a unique business housed in state government. For more information about us, visit our website .
Join a mission-driven, collaborative team dedicated to strengthening public sector organizations and making a difference for Minnesotans. You'll provide essential administrative support to our consultants and management team, helping us provide excellent services to our clients across the public sector.
Job duties for this position include:
- Providing administrative assistance to the consultants and executive staff, such as scheduling meetings, drafting documents and correspondence, preparing supplies and documents for meetings, fielding phone calls and emails, and completing forms.
- Maintaining current information on MAD website, SharePoint, and internal documents.
- Supporting financial processes to ensure internal controls are established and followed; processing accounts receivable and accounts payable functions.
- Monitoring financial activity to comply with agency regulations and ensure timeliness of transactions.
This position will be required to work onsite two (2) to three (3) days per week, depending on business needs and telework schedule. The incumbent may be required to travel to other parts of the Twin Cities or Minnesota with notice.
Please make sure all of your relevant background and skills are clearly shown in your cover letter, application, or resume. We cannot interview applicants who don't meet at least the minimum qualifications.
Qualifications Minimum Qualifications - Customer service skills sufficient to provide prompt and accurate information to customers in person, on the phone, and through email in a courteous and respectful manner
- Word processing skills sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors
- Data entry skills sufficient to maintain accurate records, receive and review source documents, compare documents to database information, and edit documents
- Knowledge of data entry procedures and systems, such as Microsoft Office or similar data entry systems
- Communication skills sufficient to present clear and concise explanations of governing rules and regulations in a manner that is understandable.
Preferred Qualifications We value diverse perspectives and encourage all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need.
- Three (3) years of experience in an administrative support role providing administrative and clerical functions for a department
- Ability to work under pressure to meet timelines by managing multiple tasks and setting priorities
- Knowledge of and proficiency in Microsoft Office products (Outlook, Word, PowerPoint, Excel, etc.)
- Experience with online meeting platforms and tools, such as Microsoft Teams, Mural, Padlet.
- Experience updating websites or using electronic mail distribution systems (such as GovDelivery)
- Ability to appreciate diversity and a strong commitment to a respectful and inclusive work environment
- Experience with survey tools such as Qualtrics.
- Spreadsheet skills sufficient to use advanced features such as formula creation to manipulate and sort data and create statistical reports
Physical Requirements - The incumbent may be required to travel to various Twin Cities/Metro locations on occasion.
Additional Requirements Minnesota Management and Budget will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment. A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices.
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at or email . For additional information about the application process, go to .
Contact If you have questions about this position, contact Jake Pleschourt at or .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID , the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jake Pleschourt at .
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: - Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals: - Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support: - A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers . click apply for full job details