Apply for Job Job ID 368169
Location Duluth
Job Family Administration-General
Full/Part Time Full-Time
Regular/Temporary Regular
Job Code 9341M1
Employee Class Acad Prof and Admin
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About the Job
This is a Professional and Administrative 12 month, continuing position.
The Administrative Manager is a key advisor to the Dean on operational, financial, and strategic matters. They lead, facilitate, coordinate, and monitor specific strategic initiatives that advance the mission of the college and the UMD campus. They serve as the liaison between the college and other service units on the campus and the system (HR, Finance, etc.). They provide oversight of college and departmental budgets in collaboration with the Dean, other college leadership and staff. In collaboration with the Dean and collegiate colleagues, the Administrative Manager assists with the development, interpretation, and implementation of college policies. This is an on-campus role that requires a consistent presence at our Duluth location.
The following duties are typical for this position.
Strategic Collaboration and Planning (20%): Act as a trusted advisor to the Dean on operational, financial, and strategic matters. Work effectively with faculty and staff to understand and address their needs. Lead and facilitate specific administrative initiatives that advance the college's mission and/or operations and align with broader University strategic plans and/or areas of focus. This requires identifying the goals of engagement, building relationships within and outside of the institution to help meet those goals, creating the appropriate (infra)structures to accomplish those goals, and leading the process for success.
Collegiate Operations (30%): Serve as the primary operations coordinator for the school, often acting as first point of contact for requests/communication on operational issues from external and internal people. Serve as primary administrative contact if Dean/Associate Dean are unavailable. Serve as project manager and coordinator for key collegiate strategic initiatives. Monitor and summarize progress on the strategic plan as well as on key initiatives in the college-wide strategic plan. Represent college on UMD-wide committees. Develop relationships/connections to advance collegiate mission. Oversee collegiate portion of promotion and tenure process, annual merit review process, visa application process for foreign nationals hired by the school, and REPA compliance. Coordinate annual course scheduling for the college and assist with workload reports, seniority rosters, and faculty deployment. Meet regularly with senior leadership and team leads to assure the collegiate administrative operations are running efficiently and are effectively meeting the needs of all constituents. Ensure efficient day-to-day operations and business needs are met by coordinating workflows among the staff. Support the project budgeting and financial/accounting needs (that are not supported by other units on campus) of the Bureau of Business and Economic Research. Provide direct supervision to and leadership for the Dean's Office payroll staff person and student employees.
Accreditation Support (20%): Assist with accreditation, assessment, and compliance efforts. Manage Works (Digital Measures), maintain and update Works guides, run reports, collect and report data to AACSB for accreditation compliance, manage internal and external grant processes, and run analysis for faculty qualification status compliance. Work with the collegiate leadership to advance initiatives for student success and faculty achievement.
Resource Stewardship (10%): Provide oversight of college and departmental budgets in collaboration with the Dean. Serve as the primary referral point to finance and HR for the college. Analyze financial data and generate reports to identify trends and forecast future needs. Look for efficiencies/optimization of unit resources to advance mission and culture. Manage procurement and usage of furniture and equipment in alignment with budgets and college/university policies and procedures. Collaborate with facilities to oversee complex building renovations, office and building moves, offsite storage, key control, and facilities including space utilization.
Policy Development and Alignment (10%): In collaboration with the dean and collegiate colleagues, assist with the development, interpretation, and implementation of college policies. Coordinate and share institutional knowledge (i.e., university/college policies and procedures, resources, collective bargaining agreements, campus/college operations) and administrative expertise to college and department/program faculty and staff.
Finance and HR Liaison (10%): Serve as a liaison with all collegiate leaders and staff and between the college and other service units (HR, Finance, etc.) on campus and within the University of Minnesota system. Provide timely data and reports on budgets and finances to the leadership to facilitate efficient and effective decision making.
Qualifications
REQUIRED QUALIFICATIONS
- BA/BS degree or a combination of related education and work experience to equal 6 years.
- Experience with operation management, project management, financial planning and/or budget management.
- Strong analytical and problem-solving skills.
- Exceptional interpersonal skills and the ability to build strong relationships with colleagues across the organization.
PREFERRED QUALIFICATIONS
- Master's degree in Business Administration (MBA), Public Administration (MPA), or a related field.
- Experience working in a higher education setting.
- Demonstrated proficiency in strategic analysis.
- Demonstrated ability to identify and resolve complex problems proactively.
- Demonstrated ability to organize and direct multiple projects and interrelated financial activities with major operational or funding impact.
- Demonstrated ability to anticipate the unit's business needs, develop and analyze alternatives, and make recommendations to stakeholders regarding budgets and sponsored projects.
- Ability to constructively communicate complex financial data and issues to a non-financial audience.
- Experience advancing equity initiatives within their organization.
- Experience supervising staff.
- Proven track record of successfully managing budgets.
- Experience with financial reporting tools and software (e.g., PeopleSoft).
- Knowledge of human resource management principles and practices.
- Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
About the Department
About the College:
The Labovitz School of Business and Economics (LSBE) is AACSB-International accredited and housed in a state-of-the-art building. Approximately 1,700 undergraduate and graduate students are currently enrolled in the school's programs. There are currently 50+ full-time faculty members in four academic departments: Accounting and Finance, Economics and Health Care Management, Management Studies, and Marketing. The School offers the Bachelor of Accounting, Bachelor of Business Administration, Bachelor of Arts in Economics, and MBA degrees. Regional outreach is accomplished primarily through activities of the Bureau of Business and Economic Research. Additional information about the School and its programs can be found at LSBE's website at .
Duluth, with a population of approximately 85,000 people, is located at the head of beautiful Lake Superior, the largest freshwater lake in the world. Located approximately two and a half hours north of Minneapolis, Duluth is nationally ranked as one of the best places to live and work. Surrounded by natural lakes and forests, Duluth offers some of the best outdoor recreational activities and is recognized as a "climate refuge city." and boasts The city of Duluth As a major shipping port, over 1,000 vessels from around the world pass under its iconic Aerial Lift Bridge annually. As a popular tourist destination, Duluth is visited by 6.5 million people annually, accounting for a $950 million economic impact. It boasts of thriving industries in technology, healthcare, aviation, and education. More information about Duluth can be found at .
Pay and Benefits
Pay Range: $75,000 - $90,000; depending on education/qualifications/experience
Time Appointment Category: 75%-100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)
Position Type: Faculty and P&A Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:
- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
How To Apply
Applications must be submitted online. To be considered for this position . click apply for full job details