Logistics and Administrative Coordinator

Thurmont, Maryland

Insight Global

JOB DESCRIPTION

Create efficient production and delivery schedules for the plant, field, and haulers, considering customer demand, plant capacity, material availability, delivery costs, routing, and hauling restrictions.
Handle requests for schedule changes or material corrections from various sources, assess the impact, and inform all relevant parties once changes are approved.
Coordinate with third-party haulers and the plant, acting as the main contact for scheduling and logistics inquiries.
Use scheduling and logistics software to manage data related to customer schedule requests, extra materials, package billing, and other scheduling or delivery details.
Ensure all stakeholders are informed about production schedules, box truck deliveries, delivery times, permits, escort requirements, and special situations like prototypes or long lead-time materials.
Collaborate with cross-functional plant teams, including production, customer support, materials, quality, and accounting, to achieve operational goals.
Generate and analyze reports to track service levels, freight costs, and production efficiencies.
Manage delivery resources to meet customer demand while optimizing efficiency and cost.
Process miscellaneous tickets, returns, extra materials, package billing, and delivery invoicing on a weekly/daily basis. Review and approve third-party hauler invoices before payment.
Assist with processing Employee Sales as needed.

REQUIRED SKILLS AND EXPERIENCE

Preferred: Bachelor's or Associate degree.
At least 5 years of related administrative experience.
Excellent verbal and written communication skills, with the ability to build and maintain customer relationships.
High accuracy and attention to detail. Strong time-management and organizational skills.
Results-oriented, able to juggle multiple priorities and adapt to changing demands.
Eager to learn and proactive. Capable of working independently and as part of a team.
Proficient in Microsoft Office suite, especially Excel, Outlook, and Word.

Date Posted: 13 May 2025