LOD - Administrative Assistant, Rental Prope

JOB DESCRIPTION

POSITION: Administrative Assistant, Inventory Coordinator - Rental Properties

FLSA: Non-Exempt

DEPARTMENT: Rental Properties

REPORTS TO: Rental Properties Manager

SUMMARY: Liaison between Wintergreen Rental Properties Management, individual rental property owners, and distribution systems for inventory updates and with administrative aspects of the rental partnership. Coordinate rental unit listings and features in property management software and on-line booking platforms. Coordinate maintenance blocks for preventive maintenance inspections, association maintenance projects and owner-initiated work. Maintain database of installation dates for new furnishings and fixtures. Produce management reports from SMS.

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by the incumbents of this position; employees may be assigned other duties which are not listed below; reasonable accommodation will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to the following:

• Coordinate and input rental unit listings and features in property management software and on-line booking platforms
• Notify appropriate departments when properties join or leave the rental program
• Issue key cards for employees and contractors based on required access
• Assist owners in scheduling work by vendors in their rental properties
• Schedule owner reservations upon request
• Create reservation blocks for needed maintenance, noting reason for each block.
• Prepare and distribute Home and Villa newsletter to rental partners.
• Order & purchase items for condos and homes.
• Assist with regular evaluations of units
• Upload photos of rental units and maintain unit files

MINIMUM QUALIFICATIONS:

Knowledge, Skills & Abilities in:

• Basic record-keeping and report-writing
• Basic computer software programs such as MS Word, Excel, Powerpoint, etc.
• Previous experience in guest services, rental property management or condominium resort operation preferred
• Familiarity with SMS software preferred
• Detailed record keeping and organization efficiency is a must
• Professional and pleasant personality necessary to effectively communicate with rental property owners, partners, vendors, contractors and co-workers
• Preferred experience with platforms such as AirBnB, and VRBO.

Education, Training and Experience Guidelines:

High school diploma or GED.

LICENSEANDCERTIFICATIONREQUIREMENT(S):

• n/a

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

• Extensive use of computers and data input
• Capable of climbing stairs, extensive sitting, standing, walking and bending
• Valid VA driver's license and able to legally operate a motor vehicle and approved to drive company vehicles
• Occasional lifting up to 25 lbs

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other characteristic protected by applicable law.

BENEFITS OF WORKING AT WINTERGREEN:

Wintergreen Resort is a place for mountain lovers, adventure seekers and outdoor explorers. A place to chase new experiences, marvel at the unexpected, and build new relationships that will keep you coming back for more. We work to play. We work in a fun-filled, beautiful resort setting and have a competitive compensation with a comprehensive benefit portfolio for year-round full time associates: (Medical, Dental, Vision, Life, Short and Long Term Disability Insurances as well as Paid Time Off and a 401K plan). Our unique Recreational Benefit Package offers associates free and/or discounted resort activities, services and products.

We have many fantastic opportunities available from our spectacular, sweeping mountain slopes to our beautiful valley and lake. If this position isn't quite what you are looking for, please visit our career page for even more open positions: Wintergreen Resort: Premier Blue Ridge Mountain Ski, Golf, Tennis, Spa and Family Vacation Resort in Virginia.