Our client is a prestigious, thriving regional law firm that is headquartered in San Francisco. Employees choose our client because of their culture, leadership, and market position, and turnover is extremely low. They are seeking a Litigation Secretary to support attorneys in their San Francisco office as part of their secretarial center.
Flexible hybrid schedule: 3 days per week onsite the first 6 months, then no mandated onsite days. Hours: 10a-630p.
Responsibilities:
- E-file documents with local, state, federal and appellate courts. Research local rules. Prepare documents for filing under seal. Prepare courtesy copies.
- Prepare and process correspondence and memoranda as well as complex legal documents.
- Prepares shell/template documents (including pleadings and discovery), composes and drafts routine cover letters, emails and documents. Proofread and prepare revisions of documents, and redline documents.
- Review, scan, distribute incoming mail to assigned attorneys.
- Maintain and update the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
- Create and maintain client files and indexes.
- Enter daily timesheets, prepare expense reimbursement and disbursement requests.
- Coordinate client billing matters with the billing department.
- Coordinate travel arrangements, prepares itineraries, and prepares travel expense reports.
- Schedule meetings and coordinate related logistics.
QUALIFICATIONS:
- 3+ years of experience as a Litigation Secretary.
- Demonstrated knowledge of legal terminology, legal documents, and legal processes.
- Proficiency with MS Office Suite of software (Word, Outlook, and Excel), document management, time entry and other database software.
- Notary or willing to become one (firm will cover the cost).
- Accurate typing at a net speed of at least 65 words per minute.
- Strong e-filing skills.
Salary: Up to 105K+, DOE.