Full-time Litigation Secretary Job Overview We are seeking an experienced and highly skilled Litigation Secretary to join our dynamic legal team. The ideal candidate will have 5-15 years of experience in a similar role and possess exceptional organizational and communication skills. This position requires proficiency in Litigation Secretary/PA duties, iManage, and Westlaw.
Key Responsibilities - Document Management:
- Prepare, edit, and format legal documents, including pleadings, motions, briefs, and correspondence
- Manage and organize case files using iManage and other document management systems
- Ensure all documents are properly filed, indexed, and easily retrievable
- Maintain strict confidentiality of all client and case information
- Legal Research:
- Conduct legal research using Westlaw and other online resources
- Assist attorneys in gathering and organizing relevant case law and statutes
- Prepare research summaries and reports as needed
- Calendar Management:
- Maintain attorneys' calendars, including court dates, deadlines, meetings, and appointments
- Ensure timely filing of court documents and adherence to all deadlines
- Coordinate travel arrangements for attorneys and other team members
- Client Communication:
- Act as a liaison between attorneys, clients, and other parties involved in cases
- Handle incoming calls and emails, screening and prioritizing as necessary
- Schedule client meetings and prepare necessary materials
- Case Management:
- Assist in the preparation of case files for trials, hearings, and depositions
- Organize and maintain physical and electronic case files
- Track case progress and update attorneys on important developments
- Billing and Timekeeping:
- Maintain accurate time records for attorneys and paralegals
- Prepare and review billing statements for accuracy
- Assist in the collection of retainers and outstanding balances
- Office Administration:
- Order office supplies and maintain inventory
- Coordinate with IT department to resolve technical issues
- Assist in the onboarding of new team members
Qualifications - 5-15 years of experience as a Litigation Secretary or Legal PA
- Proficiency in iManage, Westlaw, and other legal software
- Strong knowledge of legal terminology, procedures, and court systems
- Excellent typing speed and accuracy (minimum 70 WPM)
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Bachelor's degree in Legal Studies or related field preferred
- Legal Secretary certification is a plus