New York City office of well-known international, full-service law firm is looking for a Litigation Legal Executive Assistant (hybrid schedule) to support the Litigation Group. This is a chance to join a collegial group and be an integral part of a busy team.
What you will do:
- Interface with clients, firm resources, and vendors on attorneys' behalf
- Book travel
- Process expenses
- Manage calendars and scheduling
- Prepare engagement letters, open new matters, interface with New Business and Conflicts
- Prepare basic correspondence such as client letters and memos
- Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)
- Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)
- Enter, edit, release, and revise attorney time entries
- Interface with finance and assist with billing
- Set up and maintain document workspaces and serve as file keeper for case matters
- Manage email distribution lists for teams and contact information for clients and vendors
- Maintain list of court login/passwords and keep admissions up to date
- Maintain memberships of bar associations, CLE credits and dues, etc.
- Serve discovery and other substantive mailings/submissions
- Order Certificates of Good Standing for Pro Hac Vice
- Assist with hearing and trial logistics
- Handle printing, copying, and binder creation
- Process vendor invoices
- Prepare audit letters
- E-filing experience in state and federal courts is preferred
Requirements/Qualifications:
- Must have at least 5 years of litigation experience within a law firm as: Legal Executive Assistant, Legal Administrative Assistant or Legal Secretary.
- Bachelor's degree
- Understanding of the litigation process
- Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks
- Ability to treat sensitive/confidential information with appropriate discretion
- Strong sense of urgency, accountability, flexibility, and resourcefulness
- Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines
- Must possess tact, discretion, good judgement, and act with integrity in all situations
- Excellent interpersonal, written, and verbal communication skills
- Excellent computer proficiency (MS Office - Word, Excel, and Outlook)
- Excellent file management skills
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
- Ability to work overtime as needed
If you are qualified, looking for a new role and want to learn more, please send an MS Word version or PDF version of your resume to Jess Levinson at . Applicants with no resume attached may not be considered.
Desired Skills and Experience
At least 5 years of experience in a law firm as a: Litigation Executive Assistant, Litigation Legal Secretary or Litigation Legal Admin Assistant
Bachelor's Degree
Knowledge of litigation process
Hybrid schedule
overtime as needed
Polished, professional, personable
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)