Lifestyle & Executive Assistant
to High-Performance CEO (Miami-Based)Location: Miami, FL (Local Applicants Only)
Reports To: CEO
To Apply (REQUIRED) Click on the link below:
About the Role:
We are seeking an experienced, proactive, and ultra-organized Lifestyle & Executive Assistant to support a high-performing serial entrepreneur Mina Elias of Trivium. This is a hybrid role with a strong executive focus and a critical personal support component - ideal for someone who thrives in dynamic environments and brings both strategic thinking and operational execution.
You'll manage schedules, complex travel, business operations, and household logistics - ensuring that life runs smoothly and efficiently on all fronts.
Key Responsibilities:
Executive Support- Manage calendars, appointments, and high-level business logistics.
- Conduct inbox triage and handle sensitive communications with precision.
- Coordinate cross-functional meetings, track follow-ups, and assist in managing multiple business entities.
- Handle sales pipeline and deal execution (HubSpot, PandaDoc/Docusign).
Lifestyle & Household Management- Coordinate household staff, service providers, and maintenance schedules.
- Manage personal financial transactions and vendor relationships.
- Organize wellness and personal appointments, dining, events, and social plans.
Travel Management- Plan and book complex, luxury travel itineraries across multiple time zones.
- Optimize trips using loyalty programs, concierge bookings, and detailed agendas.
- Prepare contingency plans for high-end travel experiences.
Project Management- Lead and manage special projects from ideation to execution.
- Introduce and refine systems to increase efficiency (ClickUp, Slack, AI tools).
- Liaise with stakeholders to keep projects on track.
Requirements:- 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager.
- Working on-site in the company's 236m2 Down Town Miami apartment. Monday to Friday 9am - 5pm
- Expertise in calendar management, travel planning, and high-level coordination.
- Tech-savvy with tools like GSuite, Slack, and CRM platforms.
- Discreet, trustworthy, and reliable with strong problem-solving skills.
- Experience working in a high-growth startup or entrepreneurial environment preferred.
- Must have a valid driver's license and own transportation.
Why This Role:- Salary $70k - $105k
- Health Insurance Anthem Blue Cross Platinum PPO - 0 Deductible
- 36 PTO's Each Year
- Work directly with a high-impact leader in a role that blends business and lifestyle.
- Room to grow into a Chief of Staff-style role.
- Travel and networking opportunities.
- Competitive salary with performance-based increases.
To Apply (REQUIRED) Click on the link below: